> For the complete documentation index, see [llms.txt](https://docs.xorosoft.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.xorosoft.com/xoroerp-1/admin/item/rebate-billback-centre.md).
# Rebate Billback Centre
### **Overview**
The **Rebate Billback Centre** is used to process vendor reimbursements for rebate amounts earned through customer sales transactions. It provides a centralized workspace where users can review rebate transactions that are eligible for vendor billback, generate Vendor Credits, and maintain a history of all billback claims.
Users can filter eligible rebate transactions by vendor and earned date before selecting the billback amounts to include in a Vendor Credit. During processing, the system creates a standard Vendor Credit for the selected vendor and links the generated Vendor Credit to the originating rebate transactions, preventing the same rebate amount from being claimed more than once.
The module also maintains a complete history of created Vendor Credits, allowing users to review previously generated billback transactions and their associated rebate sources.
{% hint style="info" %}
To access the module, navigate to: **Menu → Admin → Item → Rebates and Promotions → Rebate Billback Centre**
{% endhint %}
### **Pending Billback Filters**
Use the **Pending Billback Filters** section to retrieve rebate transactions that are eligible for vendor reimbursement.
| **Field** | **Description** |
| -------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Vendor** | Select the vendor whose eligible rebate billback transactions you want to review. Only rebate transactions associated with the selected vendor are displayed. |
| **Start Date** | Specifies the beginning of the earned date range. Only rebate transactions earned on or after this date are included when filtering. |
| **End Date** | Specifies the end of the earned date range. Only rebate transactions earned on or before this date are included when filtering. |
| **Filter Billbacks** | Retrieves all rebate transactions that match the selected vendor and earned date range and populates the **Pending Vendor Billbacks** section. |
### **Vendor Credit Details**
The **Vendor Credit Details** section defines the information that will be used when creating the Vendor Credit for the selected billback transactions.
| **Field** | **Description** |
| ---------------------- | -------------------------------------------------------------------------------------------------------------------------------------------- |
| **Vendor Credit Date** | Specifies the transaction date assigned to the Vendor Credit generated from the selected billback transactions. |
| **Store** | Displays the store against which the Vendor Credit is created. By default, the user's mapped default store is selected. |
| **Accounts Payable** | Select the Accounts Payable account that will be used when generating the Vendor Credit. This account is debited during billback processing. |
| **Exchange Rate** | Displays the exchange rate used when generating Vendor Credits for foreign-currency vendors. |
| **Reference Number** | Enter an optional reference number for the Vendor Credit. The value is stored with the generated Vendor Credit for future reference. |
| **Memo** | Enter additional remarks or descriptive information that should be recorded on the Vendor Credit. |
### **Pending Vendor Billbacks**
The **Pending Vendor Billbacks** section displays all rebate transactions that satisfy the selected filter criteria and are available for vendor reimbursement.
Users can select one or more rebate transactions and specify the billback amount to include in the Vendor Credit.
#### **Columns**
The following columns are displayed after the selected filters are applied.
| **Column** | **Description** |
| ------------------- | ---------------------------------------------------------------------------------------------------------------------------- |
| **Select** | Selects the rebate transaction to be included in the Vendor Credit. |
| **Vendor** | Displays the vendor responsible for reimbursing the rebate amount. |
| **Rebate** | Displays the rebate definition under which the rebate amount was earned. |
| **Invoice** | Displays the source Invoice from which the rebate transaction originated. |
| **Line** | Displays the source invoice line number associated with the rebate transaction. |
| **Customer** | Displays the customer associated with the original sales transaction. |
| **Item** | Displays the inventory or non-inventory item that generated the rebate. |
| **Store** | Displays the store associated with the original sales transaction. |
| **Earned Date** | Displays the date on which the rebate was earned. |
| **Generated** | Displays the total rebate amount generated for vendor billback from the source transaction. |
| **Claimed** | Displays the total billback amount that has already been claimed through previously created Vendor Credits. |
| **Remaining** | Displays the remaining billback amount that is still available to be claimed. |
| **Expense Account** | Displays the rebate expense account that will be credited when the Vendor Credit is created. |
| **Credit Amount** | Enter the amount to include in the Vendor Credit. The entered amount cannot exceed the remaining available billback balance. |
#### **Transaction Totals**
* **Selected Total:** Displays the combined total of all **Credit Amount** values entered for the selected billback transactions.
### **Created Vendor Credits**
After a Vendor Credit is successfully generated, the resulting billback transactions are displayed in the **Created Vendor Credits** section.
| **Column** | **Description** |
| ----------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Vendor Credit** | Displays the Vendor Credit number generated by the system. Click the Vendor Credit number to open the corresponding **Vendor Credit** transaction. The generated Vendor Credit can also be viewed from the [**Vendor Credit Centre**](/xoroerp-1/purchase/vendor-credit/vendor-credit-centre.md). |
| **Credit Date** | Displays the transaction date of the Vendor Credit. |
| **Vendor** | Displays the vendor for whom the Vendor Credit was created. |
| **Billback Amount** | Displays the total value of the Vendor Credit created from the selected billback transactions. |
| **Currency** | Displays the currency in which the Vendor Credit was generated. |
| **Source Transactions** | Displays the number of rebate transactions included in the Vendor Credit. |
| **Reference** | Displays the reference number entered while creating the Vendor Credit. |
| **Memo** | Displays the memo entered during Vendor Credit creation. |
| **Status** | Displays the current status of the generated Vendor Credit **(Open, Void, Refunded)**. |
| **Created By** | Displays the user who generated the Vendor Credit. |
| **Created Date** | Displays the date and time when the Vendor Credit was created. |
{% hint style="info" %}
Every Vendor Credit generated through the **Rebate Billback Centre** is linked to the originating rebate transactions. This linkage ensures that previously claimed rebate amounts cannot be claimed again, while allowing any remaining unclaimed balance to be billed back in future Vendor Credits.
{% endhint %}
---
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