Purchase Order Centre Fields

Overview:

The Purchase Order Centre provides various header-level options, search fields, and grid columns that allow users to manage, filter, and analyze purchase orders efficiently. It acts as a control hub where users can perform bulk actions, monitor order progress, and quickly access key procurement details without opening individual purchase orders.

---

Header Level Options

The following options are available under the Options menu in the Purchase Order Centre. These options allow users to perform actions on selected purchase orders.

• Print: Prints the selected purchase order(s).

• Add to Email Queue: Adds selected purchase orders to the email queue for later processing.

• Release: Bulk releases the selected purchase orders in Open status for further processing and receiving.

• Close: Closes the selected purchase order(s) and restricts further actions.

• Re-Open: Reopens previously closed/cancelled purchase orders.

• Void: Voids the selected purchase order(s), removing them from the system if no Item Receipts or Bills have been generated against the PO. If Item Receipts or Bills exist, they must be voided first before the purchase order can be voided.

• Batch Updates: Allows bulk updates of Order Type, Default Location, and Memo to selected purchase orders.

• Quick Receive: Performs a quick receiving process by automating intermediate steps such as ASN creation and receiving.

• Dropship: Processes selected purchase orders as dropship orders where items are shipped directly from the vendor to the customer.

Header Level Search Fields

These fields allow users to filter and locate specific purchase order records.

Field	Description
Store	Filters purchase orders based on the selected store.
Search By	Allows users to choose the search criteria (e.g., Purchase Order, Purchase Order Detail).
Status	Filters purchase orders based on their current status (e.g., Open, Closed).
Vendor	Filters records based on the selected vendor.
Order Number	Allows users to search for a specific purchase order using its order number.
Ref Number	Filters purchase orders based on the reference number associated with the order.

Header Level Icons

These features provide quick actions for managing and viewing purchase order records.

• Navigation Controls: Allow users to move between pages within the grid.

• Refresh: Refreshes the purchase order records based on the applied search criteria to display the most recent data.

• Save: Preserves user interface settings such as column preferences for future sessions.

• Search: Allows users to quickly search for purchase orders using entered criteria.

• Advanced Search: Enables detailed filtering using specific conditions such as column name, operator, and value.

• Download: Exports purchase order data in formats such as CSV, Excel, or PDF for reporting and analysis.

• Columns: The available columns may vary depending on the selected Search By option (e.g., Purchase Order or Purchase Order Detail), ensuring that only relevant fields are displayed. The Purchase Order Centre displays the following columns to provide visibility into procurement and order tracking details.

Field	Description
Order Number	Displays the unique identifier for the purchase order.
Store	Displays the store associated with the purchase order.
Status	Indicates the current status of the purchase order (e.g., Open, Closed).
Vendor	Displays the vendor from whom goods or services are procured.
Currency	Displays the currency used in the purchase order.
Ref Number	Shows the reference number linked to the purchase order.
Amount	Displays the total value of the purchase order.
Order Date	Indicates the date when the purchase order was created.
Expected Delivery Date	Displays the anticipated delivery date for the order.
Expected Ship Date	Indicates the date when the vendor is expected to ship the order.
Type	Specifies the type of purchase order (e.g., Purchase, Transfer).
Receiving Status	Displays the receiving status of the order (e.g., Pending ASN, Received).
Manufacturer	Displays the manufacturer associated with the item. This value is automatically populated from the Manufacturer defined at the Item level and is shown as a read-only field in the Purchase Order line.
Tags	Displays the Order Tags assigned at the Purchase Order header level. This enables users to identify, filter, and search purchase orders based on predefined tag categories without opening individual records.