ASN Centre

Overview

The ASN Search Centre allows users to search, view, and manage Advance Shipping Notices (ASNs) from a centralized location. Users can search ASNs using header-level search criteria, view detailed ASN information, update shipment and custom field information, receive an ASN, or void an ASN.

The centre also displays shipment-related information such as Dock Location, Carrier, Tracking#, carton and pallet counts, shipment dates, and receipt details.

Header-Level Search Fields

Users can search for ASNs using the search fields available at the top of the ASN Search Centre.

Field	Description
Store	Filters ASNs based on the selected store.
Search By	Determines the identifier by which the ASN records are searched. For example: ASN, ASN Detail, ASN Detail Location
Status	Filters ASNs based on their current status, such as Open, Void, In Receiving, Received, Closed, Merged, and Partially Closed.
ASN#	Searches for a specific ASN number.
PO#	Searches for ASNs associated with a specific Purchase Order number.
Reference#	Searches using the ASN reference number.
Packing Slip#	Searches using the associated packing slip number.
Invoice Ref#	Searches using the invoice reference number.

For example, if the user knows the ASN number, they can enter it in the ASN# field and search for the corresponding record.

Header-Level Icons

The ASN Search Centre provides several actions above the result grid.

• Refresh – Refreshes the ASN search results.
• Save – Saves the current grid/search configuration where applicable.
• Search – Performs the Advanced search based on the entered criteria.
• Column/Grid Options – Allows users to manage the information displayed in the result grid.
• Export/Download – Provides options to export/download the displayed ASN information.

ASN Centre Columns

Field	Description
Store	Displays the store associated with the ASN.
ASN Number	Displays the unique number assigned to the ASN.
PO Number	Displays the Purchase Order number associated with the ASN.
Ref Number	Displays the reference number associated with the ASN.
Packing Slip #	Displays the packing slip number associated with the ASN.
Status	Displays the current status of the ASN, such as Open or Void.
Create Datetime	Displays the date and time when the ASN was created.
Created by	Displays the user who created the ASN.
ASN Close Time	Displays the time when the ASN was closed.
ASN Close Date	Displays the date when the ASN was closed.
Sent by Scheduler	Indicates whether the ASN was sent by the scheduler.
Receipt Date	Displays the date on which the ASN was received.
Third Party Ref#	Displays the reference number provided by the third party.
Third Party Display Name	Displays the display name of the associated third party.
Total Qty	Displays the total quantity of items included in the ASN.
Invoice Ref#	Displays the invoice reference number associated with the ASN.
Ship Date	Displays the shipment date associated with the ASN.
Delivery Date	Displays the delivery date associated with the ASN.
Modified By	Displays the user who last modified the ASN.
Dock Location	Displays the dock location assigned to the ASN. The Dock Location is inherited from the Location module and is populated from the Location Display field. Users can select the required Dock Location in the Add/Edit Shipment Info popup, which appears when they right-click a record and select Edit Shipment Info.

Right-Click Options

Users can right-click/select an ASN record to access additional actions. The available options are:

• Receive ASN: Opens the Receive ASN module for the selected ASN, allowing users to proceed with receiving the ASN.
• Update Custom Fields: Opens the custom field update window for the selected ASN. Users can view the custom fields configured for the ASN, update their values, and save the changes.
• Void: Voids the selected ASN.
• Edit Shipment Info: Opens the Add/Edit Shipment Info popup for the selected ASN. Users can update the following shipment-related information:

  • BOL#
  • Shipment Arrival Date
  • Tracking#
  • Trailer#
  • Dock Location Type
  • Dock Location
  • Container Type
  • Carrier
  • Expected Carton Count
  • Actual Carton Count
  • Expected Pallet Count
  • Actual Pallet Count
  • ASN Notes
  • Shipment Arrived?
  • Unscheduled Delivery?

Users can select the required values and click Save to update the shipment information.

FAQ

1. Can I find a deleted ASN?

The ASN Centre allows users to search for and manage ASN records. If an ASN was voided, not deleted, users can search for the ASN in the ASN Centre or use the Status filter and select Void to view all voided ASNs. The centre also provides a Void action for ASN records.