# Partial ASN Line Close

## **Partial ASN Line Close in XoroERP**

In modern warehouse operations, managing incoming shipments efficiently is critical to maintaining inventory accuracy, ensuring timely order fulfillment, and optimizing warehouse workflows. The **Partial ASN Line Close** feature in XoroERP is designed specifically to address the complexities of handling **partial receipts of shipments** at the line level.

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### **What is Partial ASN Line Close?**

The **Partial ASN Line Close** functionality allows warehouse users to **selectively close individual lines** of an **Advanced Shipping Notice (ASN)** while generating **Item Receipts (IRs)**. Unlike traditional ASN processing, which often requires the full receipt of all lines before closure, this feature provides **granular control** over which ASN lines are closed, enabling **partial receipts and flexible inventory management**.

This feature is particularly useful in scenarios where shipments are received in **multiple batches**, or when certain items from an ASN are delayed, damaged, or require inspection before full acceptance.

<figure><img src="/files/HI4N3OfhXIH6aDMjr0wb" alt=""><figcaption></figcaption></figure>

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### **Key Requirements**

Before using Partial ASN Line Close, the following conditions must be met:

1. **App Configuration:**

   * Navigate to **App Config > Warehouse > Line-Level ASN Closing** and ensure it is **enabled**.

   <figure><img src="/files/OvTGTQveB148lFtIyEL0" alt=""><figcaption></figcaption></figure>
2. **Access Permissions:**
   * Users must have the appropriate permissions in the **Access Manager** to perform line-level ASN closures.

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### **How It Works in XoroERP**

The feature provides a **user-friendly workflow** for partial ASN handling:

1. **Selecting ASN Lines:**
   * Open the ASN in the system.
   * Use the line selection checkboxes to choose the specific ASN lines you want to close.
2. **Closing Selected Lines:**
   * Click on the dropdown **Close ASN → Closed Selected Lines**.
   * The system will close only the selected lines, leaving the remaining lines **open for future receipt**.
3. **Generating Item Receipts (IRs):**
   * For each closed line, XoroERP generates a corresponding **Item Receipt**, ensuring inventory is updated correctly for the items physically received.
   * Multiple IRs can be created for the same ASN number if the shipment is received in **batches**.
4. **Partial and Over-Receiving Support:**
   * Users can record **partial quantities** for a line or even **over-receive** items if more than the expected quantity is delivered.
   * The system adjusts inventory and purchase order (PO) status accordingly, marking POs as **Partially Received** when applicable.
5. **Handling Special ASNs:**
   * The feature fully supports ASNs generated from **Credit Memos** or **Return Material Authorizations (RMAs)**, ensuring flexibility for various supply chain scenarios.
6. **Status Tracking and Locks:**
   * Once a line is closed, it is **locked** from further closure or modification.
   * ASNs with at least one closed line remain in a **Partially Closed** status until all lines are closed, providing **accurate tracking** of receipts and inventory.

<figure><img src="/files/X19D9zpbURYCHHpu5c5S" alt=""><figcaption></figcaption></figure>

<figure><img src="/files/gWWGQVEs8lTJcPmrCTFi" alt=""><figcaption></figcaption></figure>

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### **Use Cases for Partial ASN Line Close**

1. **Staggered Shipments:**
   * When suppliers ship items in multiple batches, warehouse users can close and receipt lines as they arrive, without waiting for the full shipment.
2. **Quality Inspection:**
   * Certain items may need inspection before being added to inventory. The warehouse can close only the approved lines and keep others open.
3. **Return or Credit-Based Shipments:**
   * For ASNs generated from **Credit Memos** or **RMAs**, specific lines can be closed and recorded in inventory without affecting other open lines.
4. **Partial Receipt with Over-Delivery:**
   * When received quantities differ from the ASN, the system allows **partial or over-receipts**, updating the inventory and PO status accurately.
5. **Batch Processing Efficiency:**
   * Users can **batch receive multiple lines** from different ASNs simultaneously, while still closing selected lines individually for proper tracking.


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