Split ASN Lines to Create a New ASN

Splitting ASN Lines to a New ASN in XoroERP

Managing inbound shipments often requires flexibility. Sometimes, not all items in a shipment arrive at the same time, or only part of a large shipment needs to be received immediately. To support this, XoroERP introduces a feature within the Receive ASN Module that allows you to split item lines from an existing ASN (Advance Shipping Notice) and move them into a new ASN.

This functionality ensures warehouse teams can process shipments more efficiently, handle partial receipts, and maintain clean and organized records of inbound goods.

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Key Benefits

• Flexibility: Move only the required lines from an ASN into a new one while keeping the rest intact.

• Efficiency: Manage partial or split shipments without disrupting the original workflow.

• Accuracy: Keep records clear by separating items received at different times.

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How It Works

1. Select an ASN

Navigate to the Receive ASN module and choose the ASN you want to split.

2. Access the Option

From the Options menu, select “Move Selected Lines to a New ASN.

3. Choose the Lines

Mark the ASN lines you wish to move. Only lines in OPEN status are eligible.

4. Review in the Move ASN Lines Window

A new window will open, showing the details of the ASN, including the store and item lines selected.

5. Specify Quantities to Move

In the Qty to Move column, enter the number of units for each item that should be moved into the new ASN.

6. Confirm and Generate the New ASN

Click “Move ASN” to confirm. The system will automatically generate a brand-new ASN with the selected items and specified quantities.

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7. New ASN Created

Important System Constraints and Rules

• Status Requirements: Only OPEN status ASN lines can be moved. Attempting to select lines with any other status will result in an error.

• Complete Line Movement: If you select all lines from an ASN (in OPEN status), the original ASN will be voided.

• Credit Memo Restrictions: This splitting option is not available for ASNs that are linked with credit memos. These ASNs require different handling procedures due to their financial implications and audit requirements. This option is not available for ASNs linked with credit memos.

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Example Use Cases

• Partial Shipments: Some items in the ASN arrive at the warehouse earlier than others. Move them into a new ASN and process them without waiting for the rest.

• Splitting Large Shipments: Break down large inbound shipments into manageable parts for easier handling.

• Error Correction: Separate incorrectly entered lines into a new ASN for correction without disturbing the main ASN.

Maximizing Efficiency with ASN Splitting

The ASN line splitting feature in XoroERP represents a significant advancement in warehouse management flexibility. By allowing precise control over shipment processing, this functionality enables organizations to respond quickly to changing operational needs while maintaining data accuracy and workflow integrity.

Implementation of this feature can lead to measurable improvements in warehouse efficiency, reduced processing times, and enhanced inventory accuracy. Teams can handle complex shipping scenarios with confidence, knowing that the system supports their operational requirements while maintaining comprehensive audit trails and data consistency.