# Scan ASN

The Scan ASN module is designed to streamline the receiving process, allowing users to quickly and accurately process shipments. The receiving process starts with this module. When you click on the "Receive" option, you will be redirected to the Scan ASN page. 

This page displays a comprehensive list of all Advanced Shipping Notices (ASNs) created for the store, including both regular and Return Merchandise Authorization (RMA) ASNs. RMA ASNs are easily identifiable by the "RT" sign, allowing users to quickly distinguish between regular and return shipments.

### Scan ASN Fields

**Search:** This option allows users to locate ASNs by ASN number, ASN reference number, Ref#, or Third Party Ref #. This search capability enhances efficiency by allowing users to quickly find the relevant ASN.

<div align="left"><figure><img src="/files/ginsyjjbOGACU5sKJSHG" alt="" width="373"><figcaption></figcaption></figure></div>

### Scan ASN Filters

The Scan ASN page offers users the ability to filter the ASNs for efficient management and processing.

* **PO ASN:** Allows you to filter and view only Purchase Order (PO) ASNs.
* **RMA ASN:** Filters the list to show only RMA ASNs, ensuring streamlined processing of returns.

<div align="left"><figure><img src="/files/L8L13RUjeg70UmgD1z09" alt="" width="383"><figcaption></figcaption></figure></div>

### Selecting an ASN for Receiving

Once you've located the desired ASN, you have two options to initiate the receiving process:

1. **Enter the ASN#:** Type the ASN number into the dedicated "ASN#" field and click "Accept." This action will initiate the receiving process for the selected ASN.
2. **Click the ASN:** Alternatively, click directly on the listed ASN within the module. This action will automatically initiate the receiving process for that particular ASN.

### Scan ASN Fields

<table><thead><tr><th width="187">Field</th><th>Description</th></tr></thead><tbody><tr><td>ASN#</td><td>The unique identifier for the ASN.</td></tr><tr><td>Ref#</td><td>This field displays the reference number associated with the ASN.</td></tr><tr><td>Vendor</td><td>This field displays the vendor associated with the ASN.</td></tr><tr><td>ASN Ref#</td><td>This is the specific reference number assigned to the ASN.</td></tr><tr><td>Tracking#</td><td>This field displays the tracking number of the shipment. Please note that this field will only be visible if it is selected in the app config "Select Shipment Fields to Display on the Scan ASN Screen".</td></tr><tr><td>Trailer#</td><td>This field displays the trailer number associated with the shipment. Please note that this field will only be visible if it is selected in the app config "Select Shipment Fields to Display on the Scan ASN Screen".</td></tr><tr><td>BOL#</td><td>This field displays the BOL number associated with the shipment. Please note that this field will only be visible if it is selected in the app config "Select Shipment Fields to Display on the Scan ASN Screen".</td></tr><tr><td>Total Qty</td><td>This field shows the total quantity of goods ordered as per the ASN.</td></tr><tr><td>Remaining Qty</td><td>This field displays the quantity of goods that are yet to be received against the ASN.</td></tr><tr><td>Total Received Qty</td><td>This field displays the total quantity of goods already received for the ASN.</td></tr><tr><td>Third Party Ref#</td><td>This field displays the reference number provided by the third-party involved in the shipment.</td></tr><tr><td>Status</td><td>This is the current status of the ASN (e.g., Open, In Receiving).</td></tr></tbody></table>

### Managing ASN Visibility

The system allows you to restrict the ASNs to streamline the workflow and reduce clutter on the Scan ASN page. The "Show Arrived ASNs" app config determines which ASNs are visible on the Scan ASN page. When this config is enabled, the Scan ASN page will exclusively display ASNs marked with the "Is Shipment Arrived?" flag. This ensures that only shipments that have officially arrived are shown,&#x20;

#### **Updating the "Is Shipment Arrived?" Flag**

To update the "Is Shipment Arrived?" flag, follow these simple steps:

1. Navigate to the ASN Centre, where you can view and manage all your ASNs.
2. Right-Click on the ASN for which you want to update the shipment details.
3. From the context menu, choose the "Edit Shipment Info" option.
4. In the Edit Shipment Info page, you will see the "Is Shipment Arrived?" flag. Toggle this flag to turn it on or off, depending on the status of the shipment.


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