> For the complete documentation index, see [llms.txt](https://docs.xorosoft.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.xorosoft.com/xoroerp-1/accounting/account-register.md).

# Account Register

An Account Register shows all the transactions related to a selected account, such as bank accounts, accounts receivable, accounts payable, and general ledger accounts. It provides a complete transaction history for the selected account, allowing users to review all debit and credit entries, monitor the running balance, and analyze account activity over a specified date range.

<table><thead><tr><th width="236">Field</th><th>Description</th></tr></thead><tbody><tr><td>Amount</td><td>This field shows the amount of the transaction.</td></tr><tr><td>Amount (Home Currency)</td><td>This field shows the amount of the transaction in home currency.</td></tr><tr><td>Account</td><td>This field displays the account name associated with the transaction. To search for transactions belonging to multiple accounts, use the <strong>Advanced Search</strong> option, select the Account column, and enter multiple account names separated by the pipe (<strong><code>|</code></strong>) operator.</td></tr><tr><td>Account Number</td><td>This field displays the account number of the account associated with the transaction.</td></tr><tr><td>Account Type</td><td>This field displays the account type of the selected account, such as Bank, Fixed Asset, Inventory, Prepayment, etc.</td></tr><tr><td>Balance</td><td>This field allows you to view the running balance in the account.</td></tr><tr><td>Cheque#</td><td>If the payment was done by cheque, this field records the cheque number associated with this transaction.</td></tr><tr><td>Credit</td><td>This field displays the amount of money that is leaving an account or being paid out.</td></tr><tr><td>Currency</td><td>This is the currency of the transaction.</td></tr><tr><td>Debit</td><td>This field displays the amount of money that is coming into an account or being received.</td></tr><tr><td>Entity</td><td>This field captures the vendor, if applicable, that has received the payment.</td></tr><tr><td>Ex. Rate</td><td>If the payment has been made to a foreign entity, this field captures the exchange rate for the transaction.</td></tr><tr><td>Is Reconciled?</td><td>This field serves as a flag to specify whether the transaction has been reconciled or not.</td></tr><tr><td>Item</td><td>Any item associated with the transaction is captured in this field.</td></tr><tr><td>Last Modified By</td><td>This field shows the username of the user who made the most recent changes to the transaction.</td></tr><tr><td>Last Modified</td><td>This field displays the date and time of the most recent changes to the transaction.</td></tr><tr><td>Linked ref</td><td>This field displayed the reference number associated with the linked payment.</td></tr><tr><td>Memo</td><td>The field displays notes or any additional information related to the transaction.</td></tr><tr><td>Payee Display</td><td>This field displays the vendor to which the payment has been made.</td></tr><tr><td>Payment Type</td><td>This field displays the method using which the payment has been made.</td></tr><tr><td>Primary Account Type</td><td>This field displays the primary type of account to which the transaction is related.</td></tr><tr><td>Project</td><td>This field displays the project number associated with the transaction.</td></tr><tr><td>Qty</td><td>This field displays the quantity of the item for which the payment has been processed.</td></tr><tr><td>Ref#</td><td>This field shows the unique reference number or identifier associated with the transaction for easy tracking and reference purposes.</td></tr><tr><td>Ref2#</td><td>This field shows the additional reference number or identifier associated with the transaction for easy tracking and reference purposes.</td></tr><tr><td>Sales Rep</td><td>The sales representative associated with the transaction is recorded in this field.</td></tr><tr><td>Tax Code Id</td><td>This field specifies the tax code applicable to a specific tax transaction.</td></tr><tr><td>Tax Ref Id</td><td>This field specifies the unique identifier or reference number associated with a specific tax transaction.</td></tr><tr><td>Txn Num</td><td>This is the unique identifier for the transaction.</td></tr><tr><td>Txn Date</td><td>This field captures the date of the transaction.</td></tr><tr><td>Type</td><td>This field captures the type of the transaction.</td></tr><tr><td>Printed Cheque#</td><td>This field displays the printed cheque number associated with cheque-based payment transactions.</td></tr></tbody></table>

### **Viewing Account Transaction History**

To view the transaction history for a specific account:

1. Navigate to **Menu → Accounting → Account Register**.
2. Select the required account from the **Account** dropdown (for example, account **54545**).
3. Specify the **From** and **To** date range, if required. Click **Refresh**.
4. The system displays all transactions posted to the selected account during the specified period, along with details such as transaction date, type, reference number, debit, credit, and running balance.

<figure><img src="/files/F8aZ8HR0pNyQNkZCAdro" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
If you need summarized account balances instead of individual transactions, use reports such as the **AR Aging Summary** (for outstanding receivables) or the **Adjusted/**[**Unadjusted Trial Balance**](/xoroerp-1/reports/accounting/unadjusted-trial-balance/accessing-unadjusted-trial-balance-report.md) (for General Ledger account balances).
{% endhint %}

#### FAQs

#### How can I view a list of payments made under a specific expense account?

You can use the **Account Register** to view a detailed list of transactions recorded against a specific expense account, including information about the entities or payees associated with each payment.

**To view payments by expense account:**

1. Navigate to **Menu → Accounting → Account Register**.
2. Select the required **Expense Account**.
3. Specify the desired **Date Range**.
4. Click **Refresh**.

The Account Register displays transaction-level details, including:

* Account
* Entity
* Payee Display
* Payment Type
* Transaction Type
* Reference Number
* Transaction Date
* Debit/Credit Amount
* Memo

The **Entity** and **Payee Display** fields help identify who was paid for each transaction associated with the selected expense account.

**Viewing multiple expense accounts**

If you want to review transactions for multiple expense accounts at the same time, use the **Advanced Search** option in the **Account Register**.

When specifying multiple accounts, separate the account names using the **`|` (pipe)** character.

**Example:**

`Office Expense | Travel Expense | Utilities Expense`

This allows you to retrieve transactions for multiple expense accounts in a single search.


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