Audit Trail

An Audit Trail serves as a meticulous chronicle of financial transactions and records within a system. It offers a detailed account of each transaction's journey from initiation to completion, capturing all modifications and updates along the way. Essentially, an audit trail functions as a digital paper trail, providing insights into the history of transactions and any alterations made to them.

Audit Trail serves as a comprehensive tracking mechanism that not only improves transparency but also enhances the security and reliability of financial records.

In XoroERP, the Audit Trail module provides you with key details about a transaction, such as transaction number, type, reference number, etc. Users have the option to expand each transaction to see the detailed history of the transaction.

To access the Audit Trail module, go to Menu > Accounting > Audit Trail

Key Fields in an Audit Trail Module

Audit Trail comprises several key components essential for comprehensive record-keeping and analysis.

Audit Trail Header Fields

Field	Description
Txn Num	This field records the unique transaction number, serving as a primary key to distinguish between individual transactions within the system.
Type	This field specifies the type of transaction (Invoice, Item Receipt, Customer Deposit, Credit Memo, Inventory Adjustment, etc.), categorizing it to facilitate easier tracking and analysis.
Ref#	This field captures the reference number associated with the transaction for easy tracking and reference.
Is Reconciled?	This field indicates whether the transaction has been reconciled.
Is Deposited?	This field confirms whether the transaction amount has been deposited in a bank deposit or not.

Each transaction can be expanded to see the detailed breakdown by clicking on the "+" sign next to it, allowing you to view the transaction's history organized by the date of modification.

Field	Description
Date Modified	This field displays the date and time when of the transaction or when the transaction was updated.
Txn Number	This field records the unique transaction number, serving as a primary key to distinguish between individual transactions within the system.
Type	This field specifies the type of transaction (Invoice, Item Receipt, Customer Deposit, Credit Memo, Inventory Adjustment, etc.), categorizing it to facilitate easier tracking and analysis.
Ref#	Reference number associated with the transaction for tracking and referencing.
Ref2#	Additional reference number for further tracking or categorization purposes.
Modified By	This field displays the user responsible for modifying the transaction.
Date	This field displays the date when the transaction was initiated or recorded.
Entity	The entity or party involved in the transaction (e.g., customer, vendor).
Account	This field captures the account name associated with the transaction.
Currency	This field indicates the currency in which the transaction was conducted.
Ex. Rate	This field captures the exchange rate of the transaction, if appliable.
Debit	This field displays the amount or debited or deposited into the account.
Credit	This field displays the credited or withdrawn from the account.
Amount	This field shows the total amount involved in the transaction.