# Audit Trail

An Audit Trail serves as a meticulous chronicle of financial transactions and records within a system. It offers a detailed account of each transaction's journey from initiation to completion, capturing all modifications and updates along the way. Essentially, an audit trail functions as a digital paper trail, providing insights into the history of transactions and any alterations made to them. 

Audit Trail serves as a comprehensive tracking mechanism that not only improves transparency but also enhances the security and reliability of financial records.

In XoroERP, the Audit Trail module provides you with key details about a transaction, such as transaction number, type, reference number, etc. Users have the option to expand each transaction to see the detailed history of the transaction.

<figure><img src="https://3188343778-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2Fkf8DNCjEfcSm64PCPcmf%2Fuploads%2FKJznMtTDysuT8e1u2MBu%2Fimage.png?alt=media&#x26;token=6178edaa-8fd6-426f-95a7-c6a500309459" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
To access the Audit Trail module, go to **Menu > Accounting > Audit Trail**
{% endhint %}

### Key Fields in an Audit Trail Module

Audit Trail comprises several key components essential for comprehensive record-keeping and analysis.&#x20;

#### Audit Trail Header Fields

<table><thead><tr><th width="158">Field</th><th>Description</th></tr></thead><tbody><tr><td>Txn Num</td><td>This field records the unique transaction number, serving as a primary key to distinguish between individual transactions within the system.</td></tr><tr><td>Type</td><td>This field specifies the type of transaction (Invoice, Item Receipt, Customer Deposit, Credit Memo, Inventory Adjustment, etc.), categorizing it to facilitate easier tracking and analysis.</td></tr><tr><td>Ref#</td><td>This field captures the reference number associated with the transaction for easy tracking and reference.</td></tr><tr><td>Is Reconciled?</td><td>This field indicates whether the transaction has been reconciled.</td></tr><tr><td>Is Deposited?</td><td>This field confirms whether the transaction amount has been deposited in a bank deposit or not. </td></tr></tbody></table>

Each transaction can be expanded to see the detailed breakdown by clicking on the "+" sign next to it, allowing you to view the transaction's history organized by the date of modification.

<table><thead><tr><th width="179">Field</th><th>Description</th></tr></thead><tbody><tr><td>Date Modified</td><td>This field displays the date and time when of the transaction or when the transaction was updated.</td></tr><tr><td>Txn Number</td><td>This field records the unique transaction number, serving as a primary key to distinguish between individual transactions within the system.</td></tr><tr><td>Type</td><td>This field specifies the type of transaction (Invoice, Item Receipt, Customer Deposit, Credit Memo, Inventory Adjustment, etc.), categorizing it to facilitate easier tracking and analysis.</td></tr><tr><td>Ref#</td><td>Reference number associated with the transaction for tracking and referencing.</td></tr><tr><td>Ref2#</td><td>Additional reference number for further tracking or categorization purposes.</td></tr><tr><td>Modified By</td><td>This field displays the user responsible for modifying the transaction.</td></tr><tr><td>Date</td><td>This field displays the date when the transaction was initiated or recorded.</td></tr><tr><td>Entity</td><td>The entity or party involved in the transaction (e.g., customer, vendor).</td></tr><tr><td>Account</td><td>This field captures the account name associated with the transaction.</td></tr><tr><td>Currency</td><td>This field indicates the currency in which the transaction was conducted.</td></tr><tr><td>Ex. Rate</td><td>This field captures the exchange rate of the transaction, if appliable.</td></tr><tr><td>Debit </td><td>This field displays the amount or debited or deposited into the account.</td></tr><tr><td>Credit</td><td>This field displays the credited or withdrawn from the account.</td></tr><tr><td>Amount</td><td>This field shows the total amount involved in the transaction.</td></tr><tr><td>Account GL Code</td><td>This field displays the General Ledger account code linked to each debit or credit entry.</td></tr></tbody></table>