# Audit Trail

An Audit Trail serves as a meticulous chronicle of financial transactions and records within a system. It offers a detailed account of each transaction's journey from initiation to completion, capturing all modifications and updates along the way. Essentially, an audit trail functions as a digital paper trail, providing insights into the history of transactions and any alterations made to them. 

Audit Trail serves as a comprehensive tracking mechanism that not only improves transparency but also enhances the security and reliability of financial records.

In XoroERP, the Audit Trail module provides you with key details about a transaction, such as transaction number, type, reference number, etc. Users have the option to expand each transaction to see the detailed history of the transaction.

<figure><img src="/files/y6JuQAAk8KvJw7g434fz" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
To access the Audit Trail module, go to **Menu > Accounting > Audit Trail**
{% endhint %}

### Key Fields in an Audit Trail Module

Audit Trail comprises several key components essential for comprehensive record-keeping and analysis.&#x20;

#### Audit Trail Header Fields

<table><thead><tr><th width="158">Field</th><th>Description</th></tr></thead><tbody><tr><td>Txn Num</td><td>This field records the unique transaction number, serving as a primary key to distinguish between individual transactions within the system.</td></tr><tr><td>Type</td><td>This field specifies the type of transaction (Invoice, Item Receipt, Customer Deposit, Credit Memo, Inventory Adjustment, etc.), categorizing it to facilitate easier tracking and analysis.</td></tr><tr><td>Ref#</td><td>This field captures the reference number associated with the transaction for easy tracking and reference.</td></tr><tr><td>Is Reconciled?</td><td>This field indicates whether the transaction has been reconciled.</td></tr><tr><td>Is Deposited?</td><td>This field confirms whether the transaction amount has been deposited in a bank deposit or not. </td></tr></tbody></table>

Each transaction can be expanded to see the detailed breakdown by clicking on the "+" sign next to it, allowing you to view the transaction's history organized by the date of modification.

<table><thead><tr><th width="179">Field</th><th>Description</th></tr></thead><tbody><tr><td>Date Modified</td><td>This field displays the date and time when of the transaction or when the transaction was updated.</td></tr><tr><td>Txn Number</td><td>This field records the unique transaction number, serving as a primary key to distinguish between individual transactions within the system.</td></tr><tr><td>Type</td><td>This field specifies the type of transaction (Invoice, Item Receipt, Customer Deposit, Credit Memo, Inventory Adjustment, etc.), categorizing it to facilitate easier tracking and analysis.</td></tr><tr><td>Ref#</td><td>Reference number associated with the transaction for tracking and referencing.</td></tr><tr><td>Ref2#</td><td>Additional reference number for further tracking or categorization purposes.</td></tr><tr><td>Modified By</td><td>This field displays the user responsible for modifying the transaction.</td></tr><tr><td>Date</td><td>This field displays the date when the transaction was initiated or recorded.</td></tr><tr><td>Entity</td><td>The entity or party involved in the transaction (e.g., customer, vendor).</td></tr><tr><td>Account</td><td>This field captures the account name associated with the transaction.</td></tr><tr><td>Currency</td><td>This field indicates the currency in which the transaction was conducted.</td></tr><tr><td>Ex. Rate</td><td>This field captures the exchange rate of the transaction, if appliable.</td></tr><tr><td>Debit </td><td>This field displays the amount or debited or deposited into the account.</td></tr><tr><td>Credit</td><td>This field displays the credited or withdrawn from the account.</td></tr><tr><td>Amount</td><td>This field shows the total amount involved in the transaction.</td></tr><tr><td>Account GL Code</td><td>This field displays the General Ledger account code linked to each debit or credit entry.</td></tr></tbody></table>


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://docs.xorosoft.com/xoroerp-1/accounting/audit-trail.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.