What is an Outgoing Payment?

An outgoing payment is any payment that is going toward a vendor, customer, or third party and is distinct from settling a bill or invoice. Outgoing payment is made when you want to make any payment right away.

Creating an Outgoing Payment

Creating an outgoing payment involves entering header-level information, including the payment and payee details. After entering the basic details, you can then proceed to add the items and tax adjustment lines.

To create an outgoing payment, go to Menu > Accounting > Outgoing Payments

Outgoing Payment Header Fields

Field	Description
Payment Method	This field allows you to select the payment method, such as cash, cheque, card, etc.
Payment Account	Select the payment account for the transaction. This account will get credited for the outgoing payment.
Payee	This field allows you to specify the entity this outgoing payment is going to.
Memo	If required, enter a memo for the outgoing payment.
Address	This field displays the address of the outgoing payment. When an entity is selected, this field is automatically filled with the corresponding address.
Project/Class	This field allows you to select a Project/Class to associate with the outgoing payment.
Ref Number	This field allows you to enter a reference number for the outgoing payment for tracking purposes.
Date	Enter the transaction date for the outgoing payment.
Payment Amount	This is the total payment amount, it must be equal to the sum of all payment lines below. Click on the "calculator" icon beside the field to re-calculate the payment amount.
Exchange Rate	If the payee is a foreign entity, this field allows you to specify the conversion rate for currency exchange.
Cheque Number	This field applies if the payment method is cheque. Enter a number here, or click the "Search" icon to automatically generate the next cheque number from the system – it is incremented from the previous number.
Print Later?	Select this option to print the cheque number later from the queue.

Please note that the fields marked with an asterisk * suffix are required fields.

Adding Lines to an Outgoing Payment

After entering the header-level information, you'll proceed to select and add the expense account entries and make any tax adjustments, if required.

Outgoing Payment Lines Header Fields

Section	Field	Description
Items	Store (Optional)	Select a store to associate with the payment line, if required.
Items	Entity (Optional)	Select an entity to associate with the payment line, if required.
Items	Expense Account	Select an expense account for the payment line. This account will get debited for the outgoing payment.
Items	Amount	Enter an amount for the payment line.
Items	Tax	Select a tax code for adding an expense line.
Items	Memo	This field allows you to add any additional information or notes, if required, for adding an expense line.
Items	Project/Class	Select a project or class to associate this payment line with.
Tax Adjustments	Tax Adjustment Item	Select the tax type to adjust.
Tax Adjustments	Adjustment Amount	Enter the amount to adjust by, negative or positive.
Tax Adjustments	Memo	Enter a memo for the adjustment for reference purposes, if required.

After filling in the header fields, click on "Add" to add the item line(s).

The item lines will be reflected in the details section below.

Outgoing Payment Lines Detail Fields

Field	Description
Store	This is an editable that displays the store of the payment line.
Account	This field shows the expense account corresponding to the payment line. Click on the amount to edit.
Amount	This field shows the amount corresponding to the payment line. Click on the amount to edit.
Tax Code	This is an editable field that shows the tax code applied on the payment line.
Entity	This field displays the entity associated with the payment line, if any.
Memo	This is an editable field that allows you to add any additional information related to the payment line.
Project/Class	This is an editable field that shows the project/class associated with the payment line.

After adding the item(s), click on the "Save" button to create an outgoing payment.

The system will automatically assign a unique number to the invoice credit memo in the format of OP000001, where "OP" denotes the outgoing payment and 1 denotes a sequential series. This number will be displayed on the top left corner of the page. Once this number is generated, it becomes a permanent identifier and cannot be altered.