Outgoing Payment Centre

The Outgoing Payment Centre lists all the outgoing payments created in the system. It encompasses a variety of features such as the ability to print cheques, analyze transaction details, and generate files for bank transfers. It also provides the option to utilize either the search field or the advanced search feature to refine the displayed data and retrieve specific transactions. By doing so, you can effectively track and monitor the outgoing payments.

Outgoing Payment Centre Search Fields

• Payment Number: A unique identifier assigned to each payment transaction. This number can be used to search and track specific outgoing payments within the system.

• Cheque/Ref: This field allows users to search for payments using the cheque number or a reference number associated with the payment.

Outgoing Payment Centre Columns

Field	Description
Payment Number	This field shows the unique identiier assigned the payment.
Payment Date	This field displays the date on which the outgoing payment is recorded.
Payee (Display)	This field displays the name of the payee as it appears within the system user interface.
Payee	This field displays the legal or official name of the individual or entity receiving the payment.
Entity Address	This field shows the address associated with the payee.
Entity City	This field displays the city associated with the payee's address.
Entity State	This field displays the state associated with the payee's address.
Entity Country	This field displays the country associated with the payee's address.
Entity Zip Code	This field displays the zip code of the payee's address.
Ref Number	This field captures the reference number assigned to the payment for tracking purposes.
Memo	This field displays any additional notes or information added for the payment.
Currency	This field displays the currency in which the payment is made.
Status	This field displays the status of the outgoing payment
Account Name	This field displays the name of the account from which the payment is made.
Payment Method Type	This field shows the type of payment method used to make the outgoing payment.
Payment Method	This field shows the payment method used to make the outgoing payment.
Cheque No	If the payment is made via cheque, this field captures the cheque number.
Amount	This field captures the total amount paid.
Tax Amount	This field shows the amount of tax included in the payment.
Is Reconciled?	This field indicates whether the payment has been reconciled with bank records.
Create Datetime	This field records the date and time when the payment transaction was created or initiated in the system.
Created By	This field identifies the user or entity responsible for creating or initiating the payment transaction.
Modified Datetime	This field records the date and time when the payment transaction was last modified or updated in the system.
Modified By	This field identifies the user or entity responsible for the last modification or update made to the payment transaction.
Payee (Name on Cheque)	If the payment was made via cheque, this field displays the name of the payee as mentioned on the cheque.
Project Class Name	This field specifies the project/class associated with the payment, aiding in categorizing and reporting expenses.
Entity First Name	This field shows the first name of the entity.
Entity Last Name	This field shows the last name of the entity.
Entity Phone Number	This field lists the phone number associated with the entity.
Entity Email	This field captures the email address associated with the entity.
Entity Address2	This field captures the address associated with the entity.
Is Deposited?	This field indicates whether the payment has been deposited. It helps in tracking the payment's processing status.
Last Generated BTF Date	This field records the date when the Bank Transfer File (BTF) was last generated for this payment, handy for tracking and auditing electronic payments.

Outgoing Payment Centre Options

The outgoing payement centre offers various options at the header and line level to effectively manage and monitor the transactions.

Outgoing Payment Centre Header Level Options

1. Print Cheques: Allows the user to print cheques for selected payments directly from the system.

2. Show Transactions: Shows the journal transaction view related to the payment.

3. Generate Bank Transfer: Facilitates the creation of Bank Transfer Files (BTFs) for electronic payments. You can generate these files for selected payments, simplifying the process of transferring funds electronically to payees' bank accounts.

Outgoing Payment Centre Right-Click Options

1. Show Transactions: Shows the journal transaction view related to the payment.

2. Edit in new window: Provides the ability to open and edit payment transaction details in a new window.

Outgoing Payment Centre Header Level Icons

• Refresh: This allows you to refresh the search results after changing the search criterion.

• Save: This option enables you to preserve any updated user interface (UI) settings (for example, if you have hidden or added any columns for viewing), ensuring a personalized and consistent experience during future interactions with the module.

• Advance Search: The advance search option enables you to further extend the search criteria. You can delve into a nuanced search by specifying criteria such as Column Name, Operator, and Value, facilitating precise and tailored searches.

• Columns (Bento Menu): All the columns available for the module are listed under this icon. You can use this option to hide or add the columns and tailor the module view as per your requirements.

• Download: This versatile feature allows users to export and download data in various file formats, providing a summarized overview for quick reference. Options include CSV, TXT, MS-Word, MS-Excel, PDF, and MS-Excel(.xlsx), catering to diverse user preferences and use cases.