Enter Item & Qty

The Enter Item & Qty module is the final step in the picking process within the XoroWMS application. This module allows users to specify the items they want to pick, along with the corresponding quantity. By entering or scanning item details and confirming the quantity, users can complete the task efficiently and prepare for the next steps.

In this module, the user is required to enter/scan the item details and adjust the quantity before confirming the pick.

Enter Item & Qty Module Fields

• Item: This field allows users to enter or scan the item they want to pick. The system suggests the item number at the top-right corner of this field, guiding the user to pick the correct item.

• Qty: This field allows users to specify the quantity of the selected item that needs to be picked.

Workflow: Using the Enter Item & Qty Module

1. Enter Item Number: Begin by entering or scanning the item number. The system suggests the item to be picked in the top-right corner, ensuring that the correct item is selected.

   
2. Adjust Quantity: Once the item is entered, the user can adjust the quantity by either typing the number manually or using the + and - buttons to increase or decrease the quantity of items to be picked.

   
3. Press "Accept": After entering both the item and quantity, the user presses the "Accept" button to confirm the pick. This action completes the picking process for that item.

   

Post-Picking Options

Once the picking process for the current task is completed, the system presents two options for the user:

1. Stage: Clicking this button will initiate the staging process for the picked items, moving them to a designated staging area for further processing or shipping.

2. New Task: Clicking this button allows the user to start the picking process for a new task, enabling continuous picking without having to exit the module.

Marking Missing Item

In the Enter Item & Qty module, the option to mark an item as missing is used when the picker is unable to locate the item during the picking process.

To mark an item as missing, follow these steps:

1. Click on "Missing Item?" In the Enter Item & Qty module, click on "Missing Item?" when the item is not found during the picking process. Once selected, the system prompts you to input the quantity of items found.

   
2. Enter the Quantity

   After selecting "Missing Item?", the system will prompt you to enter the number of units found. This step helps in maintaining an accurate record of the item's availability:

   • If no units were found: Enter "0" to indicate that the item is completely missing.

   • If some units were found: Input the exact quantity located. This allows the system to partially update the item's record with what was found.

   
3. Click "Accept" Once you’ve entered the quantity, click the "Accept" button. This confirms the action and finalizes the process, marking the item as missing and adjusting the pick task accordingly.

   

System Updates after Marking an LPN as Missing

Once you have marked an LPN as missing, several important updates occur within the inventory system:

1. Removal from the Pick Task:

   • The missing item is removed from the current picking task, preventing any delays.

   • If the task involved only that item, the pick task will be marked as complete once the item is flagged as missing.

2. Inventory Status Update:

   • The inventory is updated to reflect that the item is now "Not Available."

   • This update can be seen in the Inventory By Location module within XoroERP, where the missing items will be categorized under "Not Available" quantities. This ensures that all users are aware of the item's status.

3. Addition to Cycle Count Queue:

   • The missing item is automatically added to the Cycle Count Queue in the Generate Cycle Counts module. This allows the warehouse team to verify its absence during future cycle counts.

   • If the item is found later during a cycle count, it can be re-entered into the system.

4. Cycle Count Reconciliation:

   • If the missing item is located during a cycle count, it can be recorded back into the system.

   • Once the cycle count entry is accepted, the item's inventory status is updated, and it moves from the "Not Available" category back to Available inventory.