Upload Dropship Receipts

Dropshipping is an e-commerce retail model that allows stores to sell products without keeping any physical inventory. The products are shipped directly to the consumer. This way, the seller doesn’t have to handle the product directly. With dropshipping, products are sent directly from your wholesaler to your customer.

In XoroERP, users can process the dropship PO directly using the CSV file upload using the steps mentioned below:

• Download the latest CSV template from the “Batch Upload Dropship Receipt” module.

• Copy the dropship PO information into the CSV template.

• Upload the CSV template into Xoro.

Downloading the CSV template

• Go to Upload Pricing Rule using the Search Menu.

• Click on the “Download Template“.

  

Copying the information into the template

Once you’ve downloaded the template file, you can copy your data using any spreadsheet software. There are columns that you must complete and others that are optional. Mandatory fields are marked with a double asterisk (**) prefix.

Below are some points to be noted when entering the data into the template.

• The file must be a CSV (comma-separated values) file. The name of your file must end with CSV.

• Make sure you don’t change any column headings from row 1 in the template as these are needed for the file to import correctly.

• All date fields will accept the MM-DD-YYYY format.

• Be mindful of any leading zeros in your data, some spreadsheet software will trim them automatically without notifying you. This can be resolved by ensuring your columns have correct formatting.

• Sometimes long numbers (UPC, etc.) are formatted as scientific notation. Be sure to change the formatting on this data to display these long numbers correctly.

If you’re importing more than 5,000 records, we recommend you split up the file.

Upload Dropship Receipts Template Fields

Column Name	Data Type	Description
**PONumber	Text	Enter the purchase order number associated with the dropship receipt.
**ItemNumber	Text	Enter the unique identifier for the item included in the dropship receipt.
**Qty	Numeric	Enter the quantity of the item received in the dropship.
CarrierCode	Text	Enter the code for the carrier responsible for delivering the order. Please refer to the Carrier Centre for the exact code.
ShipServiceCode	Text	Enter the code for the shipping service responsible for delivering the order. Please refer to the Ship Service Centre for the exact code.
Freight	Text	Specify the freight on board - origin or destination.
TrackingNumber	Text	Enter the tracking number for the shipment.
FreightIdentifierCode	Text	Enter the freight identifier code.
ItemIdentifierCode	Text	Enter the item identifier code. The item identifier code column specifies, how the item number field value of the file will be used to match the item in the system. Below are the valid identifier codes to be used in the upload dropship order. - 0 will represent Not Applicable - 1 will represent Item Number - 2 will represent Item UPC. - 3 will represent Item Barcode. - 4 will represent Alternate item number 1. - 5 will represent Alternate item number 2. - 6 will represent Alternate item number 3. - 8 will represent Item Vendor Mapping.
ImportError	Text	If there are any errors from an upload, they will be listed in this column.

Uploading the template

Once you have filled the CSV file with your data, you can follow the steps below to upload it into Xoro:

• Click Browse to select the saved CSV template file.

• While the import is in progress, the summary of the progress will be displayed at the bottom of the screen with the progress bar.

• After the import has been completed, the result will be displayed with the message for success or error (if any).

• Dropship Receipts will only get uploaded into the system if there are no errors in the file.

• If there are errors in the file, you can download the error file, fix the errors in the original file, and upload it back into Xoro.