Vendor Balance Summary
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Last updated
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The Vendor Balance Summary report provides a snapshot of the current balances for every vendor in the system. This report enables businesses to monitor and manage the financial obligations owed to their suppliers, ensuring that they can maintain healthy relationships with their partners by staying on top of their payables.
Comprehensive Overview: This view gives you a complete look at what is owed to every vendor in the system at a glance as well as the total outstanding balance to all the vendors.
Customizable Date Filter: This report gives insights into vendor balances as of specific dates, allowing for better financial planning and analysis.
Effective Cash Flow Management: With a clear division between vendor names and balances due, this report helps in managing cash flow by understanding and monitoring financial obligations to vendors.
Once you select the Vendor Balance Summary option, you will be prompted to choose a document template. Navigate to the "Select Document Template" dropdown menu and choose the "Vendor Balance Summary" template to access the report.
The report is structured into two main sections:
Vendor: This section lists the name of each vendor.
Balance Due: This section outlines the outstanding balance for each vendor. It is determined by adding together all due bills and item receipts, and then subtracting the sum of vendor prepayments and credits. This amount reflects the net obligation the business has towards each vendor.
The "Total" amount at the bottom of the report shows the total outstanding amount to all the vendors combined.
Users have the option to view the report as of a specific date through the "DateTo" field located in the right-hand section of the report interface. By selecting a specific date, businesses can generate a report that reflects the vendor balances as of that date.
To view the updated data, click "Preview" after setting the desired date. This feature enables businesses to perform periodical evaluations of their financial obligations and plan their cash outflows more effectively.
Refresh: This allows you to refresh the search results after changing the search criterion.
Toggle Print View: This feature enables you to switch the display mode specifically for printing the report. When activated, it adjusts the formatting and layout of the report to optimize its appearance when printed out.
Toggle Parameter Area: This functionality enables you to switch the parameter area's visibility, located on the right side of the Income Statement By Class Window. Toggling this setting allows you to show or hide the parameter options, giving you more control over the display and customization of the Income Statement By Class details.
Download: This versatile feature allows users to export and download data in various file formats, providing a summarized overview for quick reference. Options include CSV, TXT, MS-Word, MS-Excel, PDF, and MS Excel (.xlsx), catering to diverse user preferences and use cases.
Advanced Search: The Advanced Search option elevates customer information retrieval to a sophisticated level. Users can delve into a nuanced search by specifying criteria facilitating precise and tailored searches.
Zoom In and Zoom Out: These features in XoroERP's reporting module allow users to adjust the view of the report according to their preferences. Zooming In increases the size of the report elements, making them easier to read and analyze, while Zooming Out decreases the size for a broader view. These options are particularly useful when dealing with detailed reports or when users need to focus on specific sections of the report.
Toggle Full Page Width: This feature enables users to toggle between displaying the report at its full page width or adjusting it to fit the screen width. When toggled to Full Page Width, the report expands to utilize the entire width of the viewing area, ensuring that all elements are fully visible and enhancing readability. On the other hand, toggling off Full Page Width may be useful for viewing multiple reports simultaneously or when a narrower view is preferred for better organization of the workspace.
