> For the complete documentation index, see [llms.txt](https://docs.xorosoft.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.xorosoft.com/xoroerp-1/reports/purchase/ap-aging-report/ap-aging-report-fields.md).

# AP Aging Report Fields

### AP Aging Summary Report

The AP Aging Summary report serves as a consolidated overview of outstanding payments to the vendors. This report organizes the data by vendors and billing periods, offering a clear breakdown of the amount owed to each vendor and the total outstanding amount. It allows businesses to quickly assess their financial obligations and gain insights into their overall accounts payable status.

#### AP Aging Summary Fields

<table><thead><tr><th width="183">Field</th><th>Description</th></tr></thead><tbody><tr><td>Vendor</td><td>This field indicates the name or identifier of the vendor to whom the payment is owed. It helps in identifying and categorizing the outstanding balances according to the respective vendors.</td></tr><tr><td>Currency</td><td>This field specifies the currency in which the payment obligations are denominated.</td></tr><tr><td>Payment Term</td><td>The payment term field denotes the agreed-upon terms between the business and the vendor regarding the payment schedule.</td></tr><tr><td>Type</td><td>This field categorizes the type of transaction, such as "Bill," "Item Receipt", or "Vendor Credit".</td></tr><tr><td>Ref#</td><td>The reference number field contains a unique identifier assigned to each transaction or invoice, facilitating easy tracking and reference.</td></tr><tr><td>Date</td><td>This field indicates the date of the transaction.</td></tr><tr><td>Aging</td><td>This field shows the number of days for which the bill has been outstanding or the vendor credit has been unutilized.</td></tr><tr><td>Current</td><td>This field displays the total outstanding balance that are due within the current billing period (e.g., within 30 days).</td></tr><tr><td>1-30</td><td>This field displays the amount within the current billing period, not yet past due.</td></tr><tr><td>31-60</td><td>This field displays the total amount due that is 31 to 60 days past the bill date.</td></tr><tr><td>61-90</td><td>This field displays the total amount due that is 61 to 90 days past the bill date.</td></tr><tr><td>90+</td><td>This field displays the total amount due that is over 90 days past the bill date.</td></tr><tr><td>Amount</td><td>This field captures the total amount of outstanding bills associated with the vendor in the transaction currency. </td></tr><tr><td>Amount (Home Curr)</td><td>This field captures the total amount outstanding for the vendor in the home currency of the business.</td></tr></tbody></table>

### AP Aging Detail Report

AP Aging Detail report provides an in-depth analysis of aging vendor bills, offering detailed information on unpaid item receipts, vendor bills, unused vendor credits, aging period, and the amount owed. By examining the report, you can determine which bills require immediate attention due to being past their due date.

<table><thead><tr><th width="207">Field</th><th>Description</th></tr></thead><tbody><tr><td>Vendor </td><td>This field shows the name or identifier of the vendor associated with each transaction.</td></tr><tr><td>Currency</td><td>This field indicates the currency in which the transaction is carried out.</td></tr><tr><td>Payment Term</td><td>This field specifies the terms agreed upon for payment (e.g., Net 45, Net 30).</td></tr><tr><td>Type</td><td>This field displays the type of transaction (Receipt, Bill, or Vendor Credit).</td></tr><tr><td>Ref#</td><td>This field shows the unique reference number for the transaction, such as the Bill# to facilitate tracking.</td></tr><tr><td>Vendor Bill#</td><td>This field captures the bill number issued by the vendor.</td></tr><tr><td>Bill Date</td><td>This field shows the date on which the bill was issued.</td></tr><tr><td>Due Date</td><td>This field displays the due date of the bill.</td></tr><tr><td>Aging</td><td>This field shows the number of days a bill has been outstanding.</td></tr><tr><td>Current</td><td>This field displays the total amount due for payment within the current period (typically 0-30 days).</td></tr><tr><td>1-30</td><td>This field shows the amount due that is 1 to 30 days past the due date.</td></tr><tr><td>31-60</td><td>This field shows the amount due that is 31 to 60 days past the due date.</td></tr><tr><td>61-90</td><td>This field shows the amount due that is 31 to 60 days past the due date.</td></tr><tr><td>90+</td><td>This field shows the amount due that is over 90 days past the due date.</td></tr><tr><td>Amount</td><td>This field displays the total amount of the vendor bill in the transaction currency.</td></tr><tr><td>Amount (Home Curr)</td><td>This field displays the total amount due converted into the home currency of the business.</td></tr></tbody></table>

### AP Aging Report (With Prepayments)

Apart from the AP Aging Summary and AP Aging Detail reports, users can also access the **AP Aging Report (With Prepayments)**. Available in both Summary and Detail formats, this report provides a comprehensive view of **vendor payments**, including unpaid bills for the current period and for the last 30, 60, and 90+ days, along with unutilized vendor prepayments. The report shows when each prepayment was created and how long it has remained unapplied, making it easier to monitor outstanding vendor payments and manage payables effectively.

{% hint style="info" %}
To access the AP Aging Report (With Prepayments), go to Menu > Reports > Purchase > AP Aging Report (With Prepayments)
{% endhint %}

<figure><img src="/files/xWdvUDUiUnxejT9tDPZF" alt=""><figcaption></figcaption></figure>


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