# 3PL Storage Inventory Snapshot

The **3PL Storage Inventory Snapshot** module is a vital tool for managing and tracking storage charges incurred for items stored in a third-party logistics (3PL) warehouse. This module captures all storage-related charges for items stored in 3PL facilities. These charges are calculated based on the specific terms outlined in the contract with the 3PL account. It offers an organized overview of the charges incurred for storing items, enabling users to stay informed and manage storage costs effectively.

{% hint style="info" %}
To view storage inventory snapshot, go to **Menu > Admin > 3PL > 3PL Charge Entry > 3PL Storage Inventory Snapshot**
{% endhint %}

### 3PL Storage Inventory Snapshot Fields

<table><thead><tr><th width="194">Field</th><th>Description</th></tr></thead><tbody><tr><td>Date</td><td>This field specifies the date on which the storage charges were incurred.</td></tr><tr><td>3PL Account</td><td>This field displays the 3PL account associated with the storage charges.</td></tr><tr><td>Description</td><td>This field shows the description of the charge as mentioned in the 3PL Contract.</td></tr><tr><td>Charge Code</td><td>This field shows the charge code assigned to the storage charge as mentioned in the 3PL Contract.</td></tr><tr><td>UOM</td><td>This field displays the unit of measurement used to calculate the storage charge.</td></tr><tr><td>Total Charge</td><td>This field shows the total storage charge incurred for the item.</td></tr><tr><td>Unit Charge</td><td>This field displays the storage cost of the item per unit.</td></tr><tr><td>Qty</td><td>This field specifies the quantity of the items for which the storage charges are applied.</td></tr><tr><td>Contract Number</td><td>This field shows the contract number associated with the storage charge.</td></tr><tr><td>Item Number</td><td>This field captures the unique identifier for the item for which the charges are incurred.</td></tr><tr><td>Item UPC</td><td>This field displays the Universal Product Code (UPC) associated with the item.</td></tr><tr><td>Item Description</td><td>This field displays the description of the item.</td></tr><tr><td>Item Category</td><td>This field captures the category assigned to the item.</td></tr><tr><td>Quality Name</td><td>This field specifies the quality assigned to the item.</td></tr></tbody></table>

### Filter Storage Charges by Account

By default, the module displays storage charges for all 3PL accounts within the system. However, users can refine the displayed data by selecting a specific 3PL account from the **3PL Account dropdown** at the top of the screen. This feature allows businesses to narrow down results and focus on storage charges associated with a particular account, streamlining financial analysis and decision-making.

### Calculating Storage Charges

Storage charges for items stored in a 3PL warehouse can be calculated either **automatically by the system** or **manually by the user**, providing flexibility based on operational needs.

#### **Automatic Calculation of Storage Charges**

Storage charges are automatically generated according to the **Storage Charge Date Selection** option configured when [creating a 3PL account](/other-products/xoro3pl/3pl-account/creating-a-3pl-account.md#defining-the-account-settings). This setting determines when the system calculates and applies the storage charges. Users can choose from the following options:

* **First Day of the Month**
* **15th of the Month**
* **Last Day of the Month**

Once configured, the system automatically generates the storage charges in the **3PL Storage Inventory Snapshot** module based on the selected date. This automation reduces manual effort and ensures timely calculation of charges.

#### **Manual Calculation of Storage Charges**

For instances where manual intervention is required, users can generate storage charges directly from the **3PL Account Centre** by following these steps:

1. Navigate to the **3PL Account Centre**.
2. Go to **Options > Generate 3PL Storage Charges**.
3. Select this option to calculate the storage charges for the specified 3PL account.

If the storage charges have not yet been calculated by the system, then upon selecting this option, the charges will be calculated.

{% hint style="info" %}
Please note that even if the charges are calculated manually, the system will still perform its scheduled automatic calculation based on the selected date. If any additional charges are identified during the automatic calculation, they will be added to the previously manually calculated charges, ensuring the total remains accurate and up-to-date.
{% endhint %}

### Including Storage Charges in the Invoice

The storage charges mentioned in the **3PL Storage Inventory Snapshot** will be included in the invoice only if the "Include Storage Charges" option is enabled when [generating the invoice](/other-products/xoro3pl/generate-3pl-invoice.md#generate-3pl-invoice-fields).

<figure><img src="/files/WyQAqTyzo35A5VnleFyU" alt=""><figcaption></figcaption></figure>


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