Item Vendor Mapping Fields
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Within the header section, you'll view the fields necessary to fulfill the Item Vendor Mapping, facilitating a successful completion of the process. Detailed descriptions of these fields are provided below for your reference.
Active Map
This checkbox allows users to activate or deactivate the mapping. When checked, the mapping will be enabled, ensuring that the specified item-vendor association takes effect. By activating the map, users ensure that the configured pricing and discounts are applied during procurement processes.
Item Number*
This field enables users to select the unique identifier of the item they wish to map. When a purchase order is created with the selected vendor and this item, the system retrieves the specified item's rate and discount automatically.
Add New Item
In the Item Number Field, users have the ability to add a new item. By clicking on the + icon, users are redirected to the Item module, where they can input the necessary information to create and save a new item. Subsequently, the newly created item is automatically included in the Item Field within the Vendor Item Mapping module.
Vendor*
In this field, users can select the vendor they want to associate with the chosen item. Clicking on this field will display a dropdown of Vendors created by the respective users. By linking the item to a specific vendor, users ensure that procurement transactions involving this item are directed to the selected vendor.
Is Default Vendor?*
This checkbox allows users to specify if the selected Vendor is the Default Vendor.
Vendor List Price*
This field allows users to enter the list price for the vendor-item mapping. The entered list price will be fetched into the purchase order, ensuring that the procurement team has visibility into the agreed-upon pricing terms with the vendor.
Vendor Discount*
Users can enter the discount provided by the vendor for the mapped item in this field. The specified discount will be applied to the item's list price when generating the purchase order, resulting in cost savings for the organization.
Vendor Part Number*
In this field, users can enter the part number assigned by the vendor for the mapped item.
Lead Time (days)
This allows users to enter the lead time required for the item associated with the vendor in this field. By specifying the lead time, users can effectively plan procurement activities and minimize delays in inventory replenishment.
Vendor Part Description
This allows you to fill in the description of the assigned vendor part.
Internal Notes
This allows you to fill in any special instruction or notes for your team or vendor.
Custom Fields
The custom fields allows you to define the custom fields for the item vendor mapping.
After filling in all the details, click on the Save button on the right top corner of the page to save the details.
To enable or disable the use of Item Vendor Mappings, see the App Config settings:
