Audit

The Audit module is an essential tool for maintaining inventory accuracy, particularly in the outbound logistics process. By conducting audits regularly, warehouses can minimize errors, prevent inventory loss, and ensure regulatory compliance, all of which contribute to improved customer satisfaction and warehouse efficiency.

To perform an LPN audit, go to Home > Audit

Outbound LPN Audit Fields

• OLPN#: This field allows you to input the OLPN number you wish to audit.

• Item#: This field allows you to enter the item number you want to scan for verification.

• Qty: This field allows you to adjust the quantity of the item found in the OLPN during the audit.

The Audit Process

The auditing process involves a systematic approach to recording inventory counts against what was documented during the picking process. The auditor conducts a physical count of the items within a given OLPN and records the findings directly into the WMS via the Outbound LPN Audit module.

The recorded quantities are cross-referenced with the data initially registered by the picker—this helps in identifying discrepancies that can affect overall warehouse efficacy.

Step-by-Step Audit Process

1. Input OLPN: Enter the OLPN in the "OLPN#" field and press Enter.

   

   If the app config "Show Expected Units for Auditing" is enabled, the system will display the OLPN's content, including:

   • Sequence Number (#): The sequential order of the item within the OLPN.

   • Item#/UPC: This field displays the unique item identifier and the UPC of the item.

   • Location: This field shows the warehouse location of the item.

   • Quality: This field displays the quality of the item.

   • Qty Picked: This field shows the units of items originally recorded during the picking process.

   • SKU: This column displays the identifier value for item on basis of selected identifier type in "Secondary SKU Identifier Type In WMS Screens" app config.

   

   
2. Input Item Details: Enter the item number in the "Item#" and press Enter. The system will fetch and display the following details:

   • Item#/UPC: This field displays the unique item identifier and the UPC of the item.

   • LPN#: This field shows the OLPN associated with the item.

   • Actual Units: This is the system's current record of the item's quantity within the OLPN.

   • SKU: This field displays the identifier value for item on basis of selected identifier type in "Secondary SKU Identifier Type In WMS Screens" app config.

   

   If the app config "Show Expected Units for Auditing" is enabled, the "Expected Units" for the item will also be displayed for comparison.

   
3. Adjust the Quantity: After entering the LPN and item details, adjust the physical quantity of the item found during the audit.

   

Key Scenarios in the LPN Audit:

During the audit, four possible scenarios can occur, each of which may require different actions:

1. No Discrepancy

   • If the auditor’s count matches the picker’s recorded quantity, the system registers the audit without any issues. This indicates no discrepancy between the audit and picking records.

2. Overage Units Found

   • If more items are found than recorded during the picking process, the system triggers an Overage Unit popup, indicating that the entered quantity exceeds what was expected.

   • If this is an overage unit, click OK to acknowledge the overage, move the item to a separate carton and continue with the audit.

   
3. Less Quantity Found During Audit

   • If fewer items are found than recorded by the picker, the system flags a discrepancy, marking the missing quantity. The shortage can then be investigated further by the warehouse team.

4. Wrong SKU Found

   • It is possible that a wrong item was picked by the picker during the picking process that should not have been part of the OLPN being audited. During the audit, if the auditor scans such a SKU (item), the system will generate a Wrong SKU popup, informing the user about the unexpected SKU.

   • If this is a wrong item, press "OK" to proceed with the audit process and move the item to a separate carton.

   

Completing the Audit

Once all items in the OLPN have been audited, and the item numbers and quantities have been verified, you can finalize the audit by clicking the Accept button. This action confirms that the audit is complete, and the findings are recorded in the XoroWMS system. Repeat the process for all the items available in the LPN.

After the audit is complete, a confirmation message will appear, showing the following details:

• Item#/UPC: This column displays the unique identifier and the UPC of the item that was audited.

• Overage Units: The total number of overage units identified, if any.

• Shortage Units: The total number of shortage units identified, if any.

• Wrong Units: The total number of incorrect SKUs identified.

• Picking Info: This field offers the users a glimpse into the picking details. Click on the "Search" icon to open up the picking information that displays the following details:

  • Item#/UPC

  • Location

  • OLPN#

  • Qty

  • Picked By