Inventory Snapshot Analytics

What is Inventory Snapshot Analytics?

The Inventory Snapshot Analytics Report in XoroERP offers a robust framework for analyzing inventory data with unparalleled flexibility and customization options. It provides users with a comprehensive and real-time view of inventory status, serving as a virtual window into the organization's stock levels. This powerful module offers detailed insights into item quantities, locations, and movements, enabling businesses to optimize inventory control, enhance decision-making processes, and ultimately, drive profitability.

Key Features:

1. Framework-based Reporting: Similar to other advanced reports in XoroERP, the Inventory Snapshot Analytics Report operates within a framework that allows users to tailor the report structure to suit their specific analysis needs. This flexibility ensures that users can extract actionable insights from their inventory data with precision and efficiency.

2. Access and Customization: To access the Inventory Snapshot Analytics Report, navigate to Reports > Inventory > Inventory Snapshot. From here, users can customize the report structure and content according to their preferences and analysis requirements.

3. Versatile Data Presentation: The report offers multiple presentation formats, including "Grid" and "Pivot Table," allowing users to choose the most suitable format for their data analysis. Whether you prefer a tabular layout or a hierarchical view, the Inventory Snapshot Analytics Report has you covered.

4. Report Sections and Filters: The report includes predefined sections and filters to streamline data analysis. Users can apply filters such as Period, Item, Description, Brand, and more to focus on specific inventory data subsets. These filters enhance data visibility and enable targeted analysis.

5. Customizable Columns: Users have the flexibility to edit column fields within the Inventory Snapshot Analytics Report, tailoring the data presentation to their unique reporting requirements. By clicking on the settings icon next to each column header, users can customize the displayed information for optimal analysis.

6. Enhanced Toolbar Functionality: The report's toolbar provides a comprehensive set of controls for efficient report management and analysis. Users can save new reports, expand or collapse columns, export data to external formats, and convert layouts between grid and chart formats seamlessly.

7. Layout and Formatting Options: Users can leverage layout and formatting controls within the Inventory Snapshot Analytics Report to enhance readability and data analysis. From adjusting column widths to applying formatting styles, users have the tools they need to optimize the report's appearance and structure.

How to Use the Report:

1. Accessing the Report: Navigate to Menu > Reports > Operation > Inventory Snapshot within your XoroERP dashboard.

2. Customizing Filters: Apply predefined filters such as Period, Item, Description, or Brand to refine your inventory data analysis.

3. Exploring Data: Use the pivot table rows and columns to organize and visualize your inventory data hierarchically.

4. Customizing Columns: Tailor the report's column fields to display relevant inventory information by editing column settings as needed.

5. Utilizing Toolbar Controls: Take advantage of the toolbar controls for efficient report management, data export, and layout adjustments.

6. Analyzing and Interpreting Results: Leverage the Inventory Snapshot Analytics Report to gain insights into your inventory levels, product performance, and overall inventory management effectiveness.

By harnessing the power of the Inventory Snapshot Analytics Report in XoroERP, businesses can optimize their inventory management processes, identify trends, and make data-driven decisions to drive growth and profitability. Explore the report's features and unleash the full potential of your inventory data today!

Report Filters

These filters operate at the report level, providing users with the ability to refine the data displayed within the Income Statement Analytics report. Users can leverage these filters to focus on specific subsets of data relevant to their analysis needs. Within the Income Statement Analytics report, the following report-level filters are available:

• Period: Users can specify a time range by entering both the "From Date" and "To Date" separately, allowing for precise filtering of data within the desired time frame.

• Sale Store: This filter enables users to narrow down the report data based on the name of the Sale Store, facilitating the analysis of income statements specific to a particular store.

• Item or Desc: Users can filter the report based on either the Item or Description of the item, enabling targeted analysis of income statements related to specific products.

• Brand: This filter allows users to further refine the report data based on the brand name associated with the items, providing insights into income statements categorized by brand.

Pivot Table

This is the main section of the report where the data is displayed. By default, the analytics report is displayed in a pivot table format.

The rows in the table are grouped in a hierarchy. This means that clicking on each row will expand/collapse the next one in the hierarchy. You can drag the rows left and right to display the data in the desired layout. Additionally, you can drag a row outside the table section to remove it from the report.

The column values in the report can be filtered. Clicking on the name of the column or the "Gear" icon opens up a window that contains all the values of the column. Choose the values you want to include in the report and click "Apply" to update the changes. You can also click on the "Labels" option to filter the column values by label. Enter the operator and label value and click "Apply" to update the changes.

Additionally, you can use the Up and Down arrows beside the column name to arrange the data ascending or descending format.

Layout and Formatting Options:

In the Item Inventory Analytics report, Users have access to layout and formatting controls, allowing them to customize the appearance and structure of the report for improved readability and data analysis. The default view of the report

Format: Users can use the Format tab to arrange the layout formatting of the report. Here you will get the option of the following fields:

1. Format Cells

Value Selection: In this section, you have the option to select a value from the dropdown menu, including All Values, Quantity (Qty), and Amount in Home Currency. Choose the value you wish to format.

Text Alignment: This determines whether the text aligns to the left or right of the field.

Thousand Separator: This setting allows you to specify how the Home Currency value is separated by thousands. Options include space, comma (","), or period ("."). For instance, selecting space would display 4 205, while choosing "," would result in 4,205, and "." would yield 4.205.

Decimal Separator: You can choose between a comma or period as the decimal separator.

Decimal Places: This option enables you to specify the number of decimal places you want the value to display.

Currency Symbol: Here, you can input the symbol representing the currency.

Null Value: This field denotes the absence of a value.

Format as Percentage: This setting can be toggled between true or false to determine whether the value is displayed as a percentage.

Format cells

1. Conditional Formatting - In the Income Statement Analytics report within XoroERP, Conditional Formatting empowers users to customize the appearance of cells within the grid based on predefined conditions. This feature offers flexibility in highlighting values within a designated range, enhancing data visibility and analysis. Users can choose to apply conditional formatting to all values or specifically to those in Home Currency, tailoring the formatting conditions to their preferences. This includes options to adjust font styles, sizes, and other visual attributes, ensuring that the presentation of financial data aligns with individual reporting needs.

   To add a condition, click the "+" button labeled "Add Condition." You can add multiple conditions by clicking the "+" window..

   Values: Choose between applying conditional formatting to All values or exclusively to the Home Currency. Select your preferred option from the dropdown menu. Next, specify the condition by selecting "greater than," "equal to," or "less than" from the dropdown menu in the subsequent field. Enter the desired value in the adjacent field. In the Format section, select the font from the relevant dropdown menu. Additionally, choose the color and size of the text to customize the formatting according to your preferences. Click Apply to apply the condition.

   

   Conditional Formatting

Layout Options

You have the option to specify the layout preferences for the report, determining how it will appear both on-screen and when printed. You can do so by clicking on the Options button. It will open the popup window where you will get the following options:

Grand Totals: This setting determines the display of grand totals within the report. You can choose whether to include grand totals or not, and specify whether you want them to be shown for rows only, columns only, or both.

Subtotals: Similar to grand totals, this setting controls the display of subtotals within the report. You can choose whether to include subtotals or not, and specify whether you want them to be shown for rows only, columns only, or both.

Layout: This feature enables you to select from various layout options, including compact, classic form, and flat form layouts, providing flexibility in how the report is presented and organized.

To Apply click on the Apply button.

Fields

When you click on the Fields button within the Inventory Snapshot Analytics interface, a popup window will appear, granting access to modify the fields displayed in the report view. Within this popup, you can add or delete fields according to your requirements. Simply tick the checkbox next to the fields you wish to include in the report view. Additionally, you can easily rearrange the order of fields by dragging and dropping them as needed.

The dropdown options available in the Fields menu of the Inventory Snapshot Analytics include Base Part no., Product Category, Group, Item, Item Project Class, Store, Quantity, and more. Utilize the search functionality provided in the Fields menu to easily locate specific fields.

The system allows you to organize fields by dragging and dropping them into different relevant sections: Report Filters, Columns, Rows, or Values within the popup window. For example, if you intend to include fields such as Average Cost, Order Quantity, Total Sum of Amount, or Total Sum of Quantity, you would drop them into the Values section within the Fields window.

To filter the report based on a specific field, simply drag and drop it into the Report Filters section, refining the displayed data according to your criteria. If you wish to present a specific field as a column within the report, drag and drop it into the Columns section, facilitating easy comparison of data across different fields.

Calculated Values: To incorporate calculated values into the report, click on the Calculated Value button. This action will open a dropdown menu offering various options for calculated values. Select the desired values from the dropdown menu and then drag and drop them into the report. Additionally, you have the option to customize formulas by editing them in the empty field provided below the dropdown menu. This flexibility allows you to create complex calculations tailored to your specific reporting needs. Furthermore, if you prefer to calculate individual values separately, enable this feature by clicking the Calculate individual values button, ensuring granular insights into your data analysis. Calculated values can also be defined in each report using mathematical operations and system-defined functions like SUM, AVERAGE, etc.

ToolBar

The toolbar within the Inventory Snapshot Analytics interface provides users with a range of controls aimed at enhancing the management and customization of the report. Under the File section, options such as Save My Layout, Restore Layout, Restore Filters, and Save as New enable users to manage report configurations efficiently. Tools such as Expand All, Collapse All, Fill Group Cells, and Hide Group Cells offer additional functionalities for organizing and presenting data effectively. Users can also export the report data in either grid or chart format using the Export option, providing flexibility in data presentation and analysis.