> For the complete documentation index, see [llms.txt](https://docs.xorosoft.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.xorosoft.com/xoroerp-1/reports/purchase/received-items-by-date.md).

# Received Items By Date

The "Received Items By Date" report is an essential tool for businesses looking to keep track of their inventory and ensure that the items ordered through purchase orders are received accurately and on time. This report provides essential data about items received on purchase orders, organized by date. This report offers a detailed overview of the items received, including information such as purchase order (PO) number, vendor details, item information, base part number, receipt date, and total receipt quantity.

{% hint style="info" %}
To view the report, go to **Menu > Reports > Purchase > Received Items By Date**
{% endhint %}

### Received Items By Date Fields

The report includes crucial information that helps in analyzing the procurement and inventory status.

<table><thead><tr><th width="215">Field</th><th>Description</th></tr></thead><tbody><tr><td>PO</td><td>This field shows the purchase order number.</td></tr><tr><td>Vendor</td><td>This field displays the name of the vendor from whom the item was purchased.</td></tr><tr><td>Item</td><td>This field captures the unique identifier of the item received.</td></tr><tr><td>Base Part</td><td>This field shows the base part number associated with the item.</td></tr><tr><td>Receipt Date</td><td>This field shows the date on which the item was received.</td></tr><tr><td>Total Sum of Receipt Qty</td><td>This field displays  the total quantity of the item received under a specific purchase order.</td></tr></tbody></table>

### Report Filters

To enhance the usability and specificity of the report, there are two main filters provided at the top of the report:

1. **Receipt Date:** This filter allows users to specify the date range or period they are interested in examining. By selecting a particular timeframe, users can focus on the items received within that period, making the report more relevant to their current analysis needs.
2. **PO Line Status:** This filter is particularly useful for understanding the status of purchase order lines. Users can select a specific status, such as "Released," to view only those items that have been received under purchase orders marked with that status. This granularity in filtering ensures that users can tailor the report to reflect the precise information they need for decision-making or record-keeping.

#### Key Features of the Report:

1. **Comprehensive Data Analysis**: The report provides insights into items received on purchase orders, organized by receipt date.
2. **Detailed Information**: The report includes essential details such as PO number, vendor details, item information, base part, receipt date, and total sum of receipt quantity.
3. **Customizable Filters**: The report allows users to filter the data for a selected date range and the status of the purchase order line for detailed analysis and tracking of the incoming inventory.

### Utilizing the "Received Items By Date" Report

This report is a valuable asset for businesses aiming to maintain tight control over their inventory and understand the flow of goods into their premises. By effectively using the provided filters, businesses can extract meaningful insights into their procurement processes, monitor vendor performance, identify potential delays or inconsistencies, and make informed decisions about future purchases.


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