Packing
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The Packing submodule in the Shipping module of XoroWMS is a critical component of the warehouse management process. It handles the final stage before the shipment of orders, ensuring that items are packed securely, labeled correctly, and marked as ready for dispatch. This process follows the picking stage and requires precision to avoid any errors that could lead to shipping delays or incorrect deliveries.
In this article, we’ll explore each step of the packing process in detail, along with key functions and options available in the XoroWMS system. The goal is to help users navigate the packing submodule with ease while optimizing their workflow.
To begin packing in XoroWMS, follow this path: Picking > Shipping > Packing
This will take you to the packing interface where the necessary fields must be filled out to proceed with the packing process.
When using the Packing submodule, the following fields are mandatory, and all need to be completed before proceeding:
LPN# (License Plate Number):
The LPN# uniquely identifies the carton, container, or pallet being packed. It is crucial to scan or manually enter this number at the start of the packing process. Each LPN# helps track the physical package within the warehouse and through the shipping process.
Order#:
The Order# refers to the Sales Order associated with the items being packed. This field must be accurately filled to ensure that the correct items are being packed for the right customer order.
Ship Package Type:
The Ship Package Type indicates the type of packaging being used for the order. This could include boxes, pallets, envelopes, etc. The type of packaging selected impacts how the items are handled during shipment.
Once the Ship Package Type is selected, the width, length and breadth column gets automatically populated.
Weight:
It’s essential to input the Weight of the package. This information is critical for shipping calculations and to ensure that the package complies with carrier weight limits. If the weight is incorrect, it could lead to delays or additional costs.
Pallet:
The Pallet field allows you to add a pallet number to palletize the LPN.
If an existing pallet number is entered, the system registers the pallet.
If a new pallet number is entered, a new pallet is automatically created.
Once the mandatory fields are filled, several key actions can be performed during the packing process:
Accept:
The Accept button allows users to confirm and accept the LPN# to be packed. Once this is done, the system recognizes that the LPN is ready to proceed with the packing process.
Ready to Ship:
After the packing is completed, the Ready to Ship option becomes available. Selecting this option changes the status of the order from packed to closed in the Wave Center. However, within the WMS, the status remains marked as packed, allowing further internal actions if needed.
This step ensures that the package is ready for shipment and reflects its status across the system.
Audit:
The Audit feature allows users to perform a final check on the scanned LPN# before completing the packing process. Auditing ensures that the correct items have been packed according to the order details. This is especially important for high-value or sensitive items, where accuracy is critical.
Generate New LPN (Toggle):
Activating the Generate New LPN toggle allows users to create a new LPN# for the same item, which can be packed into a new container. This is helpful when an order requires multiple packages, or when an original package needs to be split into smaller units.
Once activated, the system generates a new LPN# for the additional package, which will also reflect in the Wave Center, ensuring consistency in package tracking.
Print Packing Label (Toggle):
The Print Packing Label toggle provides the option to print the packing label for the package. This label contains important details such as the LPN#, Ship Package Type, and destination information.
Users can choose to print the label or turn off the toggle if printing is not required. Having the option to toggle this feature allows for flexibility in warehouse processes.
Scan LPN# and Order#:
Begin by scanning the LPN# and entering the Order# for the Sales Order that you intend to pack. These are the key identifiers for the package and must be correct to ensure proper tracking.
Select Ship Package Type:
From the dropdown menu, select the appropriate Ship Package Type. This field will be pre-filled based on the Sales Order but can be adjusted if necessary.
Note: The Ship Package Type needs to be predefined in the Ship Package Type module for it to appear in the dropdown list.
Ensure Wave Detail Allocation is Staged:
For the packing process to begin, ensure that the wave detail allocation has been staged. This step ensures that the items are picked and ready to be packed.
Accept the LPN# and Order#:
Click Accept once the LPN# and Order# are scanned and all mandatory fields are filled. This action confirms the packing details and moves the process forward.
Repack if Necessary:
If a package needs to be unpacked and repacked, users can click Accept again to reset the packing process for that LPN#. This flexibility allows users to correct any mistakes made during the initial packing.
Mark as Ready to Ship:
Once the packing is completed, click Ready to Ship. This updates the status in the Wave Center to closed for that particular package.
Audit the LPN#:
Use the Audit feature to review and verify the packed items. This ensures that everything matches the Sales Order and that there are no discrepancies before shipment.
Print the Packing Label:
If necessary, print the packing label by enabling the Print Packing Label toggle. The printed label should be affixed to the package for proper identification during shipment.
Packing Multiple Orders in One Batch:
When picking multiple orders in a single batch wave, the system allows packing different orders into one LPN#. However, you must ensure that each item is tracked properly, and the correct packaging labels are applied to avoid any confusion during shipment.
Carton Break:
In case of a carton break, where an item needs to be repacked, the system allows users to regenerate a new LPN# and update the Wave Center accordingly. This flexibility ensures that even damaged or incomplete packages can be corrected without impacting overall order fulfillment.
By following these detailed steps and using the key functions available in the Packing submodule of XoroWMS, warehouse packers can efficiently and accurately prepare items for shipment, ensuring smooth and reliable operations.
For further assistance or detailed instructions on setting up the Ship Package Types or other configuration settings, please contact the support team.
