Customer Deposit Centre Fields

The Customer Deposit Centre allows effortless customer deposit searches based on criteria such as name, type, deposit number, and reference number. Additionally, an advanced search option is available for users looking to further refine their search parameters.

Header Options

Customer Deposit Centre furnishes users with quite a few header-level options to streamline various processes.

Clicking the Options tab unveils a dropdown menu featuring a range of functionalities tailored to streamline customer deposit management:

• Print: Streamline record-keeping by printing details of the selected customer deposit record. Upon selection, a pop-up window provides the option to choose a document template for printing.

• Show Transactions: Gain insights into transactions associated with the customer deposit through the Journal Transaction view, showcasing details like account type, debit, and credit amounts. The resulting pop-up window allows users to Save journal transactions and customize displayed fields by toggling checkboxes in the column dropdown.

• Batch Void: Simplify the process of voiding batches of selected customer deposit records. This feature enables the removal of invalid deposits or deposits linked to inactive customers, enhancing data cleanliness and system efficiency.
• Unapply Deposits: Effortlessly unapply deposits from selected records, facilitating various processes such as voiding invoices, sales orders, and estimates. This option provides flexibility in managing customer transactions and ensures accuracy in financial records.

To utilize any of the aforementioned options, simply check the tickbox(es) next to the desired customer deposit(s) in the customer deposit center, then click on the options button.

Header Search Fields

The Customer Deposit Centre in XoroERP enhances the search functionality for customer deposits by offering a variety of search fields, including -

• Search by: This field enables you to refine search results by selecting either "Customer Deposit" or "Deposit Invoice Map."
• Status: Filter search results based on the status of the customer deposit. Options include "All," "Open," "Applied," and "Partially Applied."
• Customer: Refine search results to deposits related to a specific customer.
• Deposit: Narrow down search results based on the deposit number.
• Reference Number: Filter search results based on the reference number associated with the customer.
• All Reference: Filter search results based on all reference numbers.

Header Level Icons

These features cater to diverse needs, providing users with a seamless experience while navigating and managing customer information.

• Refresh:

  • This functionality empowers users to refresh search results based on selected criteria, ensuring that the displayed information is always up-to-date.
• Save:

  • Save feature enables users to preserve any updated user interface (UI) settings, ensuring a personalized and consistent experience during future interactions with the module.
• Advanced Search:

  • The Advanced Search option elevates customer information retrieval to a sophisticated level. Users can delve into a nuanced search by specifying criteria such as Column Name, Operator, and Value, facilitating precise and tailored searches.
• Columns:

  • Columns represent the customizable criteria available to users, enabling them to further refine their searches.
• Download:

  • This versatile feature allows users to export and download data in various file formats, providing a summarized overview for quick reference. Options include CSV, TXT, MS-Word, MS-Excel, PDF, and MS-Excel(.xlsx), catering to diverse user preferences and use cases.

Context View (Right Click) Options

The Context View (Right Click) Options in the Customer Deposit Centre provide quick access to actions and related transaction details for the selected customer deposit record.

To access these options, select a customer deposit record in the Customer Deposit Centre and right-click on the record.

1. Edit: Opens the selected Customer Deposit record in the Customer Deposit page, where users can view and update deposit-related details such as Deposit Date, Customer, Payment Method, Deposit Amount, Deposit Account, Liability Account, Reference Number, Memo, and Sales Order Linking information. Users can also remove linked Sales Orders using the Delete icon available next to the linked Sales Order amount in the Sales Order Linking section.
2. Void: Allows users to void the selected Customer Deposit record. Only Customer Deposits in Open status can be voided. Deposits with applied amounts or linked Sales Orders must first be unapplied and unlinked before voiding. If these conditions are not met, the system displays the following validation message: “Cannot void. Amount applied must be 0.”
3. Refund Balance: Opens the Customer Refund popup window, allowing users to refund the remaining balance amount for Open or Partially Applied Customer Deposits. Users can enter refund details such as Refund To, Refund Amount, Refund Via, Refund Account, Refund Offset Account, Refund Date, Memo, and Address.
4. Apply on Invoice: Allows users to apply the selected Customer Deposit against customer invoices for invoice payment processing.
5. Show Applied on Invoice(s): Opens the Customer Deposit Centre with the Search By option automatically set to Deposit Invoice Map. This view displays invoices on which the selected Customer Deposit has been applied, including Invoice#, Deposit#, Applied Amount, Status, and Date details.
6. Show Refund(s) from Deposit: Opens the Customer Refund Centre and displays all refund transactions associated with the selected Customer Deposit, including details such as Refund#, Source Ref#, Refund Amount, Payment Method Type, Customer, Currency, and Direct Debit Status.
7. Show Transactions: Opens the Journal Transaction View page for the selected Customer Deposit and displays accounting transaction details such as Transaction Number, Transaction Type, Reference#, Account, Account Type, Debit Amount, and Credit Amount.
8. UnApply Deposits: Allows users to unapply applied deposit amounts from invoices. This option is commonly used before voiding invoices or modifying deposit applications.
9. Show Activity: Displays the activity history for the selected Customer Deposit record, including details such as Txn Ref#, Modified Date, and Modified By.