April 3.0 2025 Release

Added Ship To Company Name in Invoice Payment Module

We’ve enhanced the Invoice Payment module by adding the “Ship To Company Name” field to the invoice details section. This new field automatically pulls the company name from the shipping address specified in the invoice, providing greater clarity and consistency in invoice records.

New Placeholders Added to Sales Order Template

We’ve introduced two new dynamic placeholders to the Sales Order template to offer more flexibility and personalization:

• User Full Name – Displays the full name of the user generating the sales order.

  
• Customer Service Rep Name – Displays the name of the assigned customer service representative.

  

Support Added For Multiple Bank Feeds Mapping

We’ve expanded the functionality of the “Link Bank Feeds” feature by allowing a single Xorosoft Account to be mapped to multiple bank feeds.

Previously, each Xorosoft Account could only be linked to one bank account feed. With this update, users can now connect a Xorosoft Account to as many bank accounts as needed, providing greater flexibility for managing financial data and streamlining reconciliation processes.

Country and State Dropdown added for Vendor address

We’ve improved the vendor address entry process to enhance accuracy and ease of use. Previously, the Country and State fields in the Vendor Module - under “Billed From” and “Shipped From” addresses within the Contact Info tab- were free-text fields. With this update, these fields have been upgraded to dropdown menus, allowing you to select the country and state from predefined options.

New “Estimates & Orders” Tab Added in Item Subform

To provide greater visibility into item-level sales activity, we’ve introduced a new “Estimates & Orders” tab within the Item subform. This enhancement enables users to view related sales documents directly from the item centre, streamlining access to key sales information.

Feature Details

The "Estimates & Order" tab is divided into two sections:

Estimates

This section provides a comprehensive view of all estimates created for the item. Information includes Estimate Number, Estimate Date, Customer Name, Total Amount, Order Type, and more.

Orders

This section displays the details of all sales orders created for the item. Key information includes Order Number, Order Date, Customer Name, Item Number, Order Status, Total Amount, and more.

Custom Query Dropdown in Account Register Module

A new Custom Query dropdown feature has been added to the Account Register module to streamline advanced search operations and improve user efficiency.

This enhancement allows users to save frequently used search filters and access them quickly through a dropdown menu—eliminating the need to recreate complex filters each time.

How It Works

1. Navigate to: Account Register → Advanced Search

2. Select desired column names and input corresponding filter values.

3. Click Save as Query to save the custom search.

4. Refresh the page.

5. A Custom Query dropdown will now appear next to the Advanced Search button, displaying all saved queries.

6. Select a saved query from the dropdown to apply predefined filters instantly.

Enhancements to Transfer Order Workflow (TPO/TSO)

Overview

This release brings significant workflow improvements to the Transfer Order process in XoroERP, including Quick Receive, Quick Ship, Auto Release, and enhanced Availability insights. These updates are designed to simplify transfer operations, reduce manual effort, and improve real-time visibility into stock movements.

What's New

1. Quick Receive for Transfer Purchase Orders (TPO)

Users can now perform Quick Receive actions directly on TPOs, streamlining the receiving process without navigating through full ASN workflows.

2. Quick Ship for Transfer Sales Orders (TSO)

Quick Ship functionality is now available for TSOs, allowing users to instantly mark transfer shipments as shipped, saving time during inter-location transfers.

3. Auto Release for TPO and TSO

The Auto Release functionality, previously available for standard Sales and Purchase Orders, has now been extended to TPO and TSO. It is governed by the existing App Config: Auto Release Sales Order, ensuring a consistent control mechanism across all order types.

4. Incoming Deliveries Subform in TSO

Clicking the Availability field at the line level in a Transfer Sales Order now opens a subform displaying Incoming Deliveries. This provides users with instant insight into the expected stock inflow for the requested items.

Vendor-Specific Item Display in Purchase Module

Overview

A new App Config, Show items by item vendor mapping in purchase modules (PO, Item Receipt, Bill, Vendor Credit), has been introduced to improve vendor-specific purchasing workflows.

This enhancement ensures that when creating a Purchase Order or related transaction, users see only the items mapped to the selected vendor, streamlining the item selection process and minimizing errors.

Key Features

• Behavior Before: While creating a Purchase Order, the system displayed items from all vendors, causing confusion and additional manual filtering.

• New Behavior with App Config Enabled:

  • The system will automatically filter and display only the items linked to the selected vendor on the Purchase Order.

  • This filter is applied at the Add Items modal only.

  • The vendor is auto-selected based on the vendor chosen on the PO, and the item list will dynamically adjust accordingly.

• Applicable Modules:

  • Purchase Order (PO)

  • Item Receipt

  • Bill

  • Vendor Credit

Important Notes

• This functionality is controlled through the new App Config setting "Show Items by Item vendor mapping in purchase modules".

• The restriction applies specifically to the Add Items modal during item selection.

Add New Contact Option in Sales Transactions

Overview

To simplify customer contact management during transaction creation, an "Add New Contact" option has been added to the Contacts dropdown in the following pages:

• Create Sales Order

• Create Estimate

• Create Invoice

This enhancement allows users to add new customer contacts without navigating away from their current workflow.

How It Works

• In the Contacts dropdown, users can now select "Add New Contact."

• This opens the Contacts page in a popup window without leaving the Sales Order, Estimate, or Invoice page.

• The Entity field in the Contacts form is automatically pre-selected with the Customer from the originating Sales Order, Estimate, or Invoice.

Display On Hand Quantity in MO Create Disassemble Pop-up

Overview

Responding to client feedback requesting a more efficient way to manage item disassembly, we have introduced a new enhancement: An "On Hand Qty" column has been added to the MO Create Disassemble pop-up window under the Item Inventory Snapshot section.

This improvement eliminates the need for users to manually check and input available stock quantities when creating a Disassemble Manufacturing Order, thereby saving time and reducing errors.

Previously, when users initiated a Create Disassemble process, they had to manually type the desired quantity into the Qty field, even if they wanted to disassemble the entire on-hand quantity of an item. The lack of immediate visibility into stock levels increased manual effort and the potential for mistakes.

This enhancement addresses that gap.

What Has Changed

• A new column "On Hand Qty" has been added to the Item Inventory Snapshot pop-up during the Create Disassemble process.

• Users can now clearly view the current available quantity (On Hand Qty) for each item without navigating away from the MO creation screen.

• This provides users with immediate inventory insight when deciding how much to disassemble.

Important Notes

New Module: Timesheet Entry and Timesheet Entry Centre

Overview

We are excited to introduce the new Timesheet Entry and Timesheet Entry Centre modules in XoroERP. These modules provide a centralized and efficient way for users to log service time against customers and service items, manage billable entries, and generate invoices directly from recorded timesheets.4

Key Features

Timesheet Entry Functionality

• Service Item Recording: Users can create time-based entries against specific Service Items, linked to both User and Customer.

• Time Duration Tracking: Users can specify the duration of service provided and mark entries as Billable if they are chargeable to the customer.

• Flexible Date Navigation:

  • Users can select a specific date and view entries for either a week or a month, based on the selected dropdown value.

  • Use left/right arrows to switch between different weeks or months for easy navigation.

• Pivot Table View: Once timesheet entries are added, users can view the data in an interactive pivot table format.

  • Add new entries quickly by entering time, selecting the item number, adding notes, and saving.

  • Alternatively, users can click directly into a cell and hit Enter to save changes instantly.

Invoicing from Timesheet Entries

There are two options available for creating invoices directly from timesheet entries:

1. Generate Invoice

   • Automatically generates a new invoice per customer for all entries that are marked as Billable and have not yet been billed.

2. Add Selected Lines to Existing Invoice

   • Allows users to add specific timesheet entries to an already existing invoice.

   • During the confirmation step, users must select the existing invoice.

   • Important: The customer associated with the timesheet entry and the selected invoice must be the same.

WMS Enhancement

“Customer” Column Added to Pick Task Assignment Module

We’ve added a new “Customer” column to the Task List section of the Pick Task Assignment module. This enhancement allows users to quickly identify which customer each task pertains to, enabling more informed and efficient task assignment decisions.

New Feature: Upload Pre-Cartonized ASNs with SSCC/LPN Support

Overview

We are excited to introduce a new functionality to streamline the Pre-Cartonization process for multiple ASNs. A new module, Upload Carton UCC with SSCC/LPN Support, has been added to enable bulk uploads of ASN line information along with detailed cartonization attributes.

This feature is designed to enhance receiving efficiency by enabling early cartonization mapping — critical for users who manage large inbound shipments requiring SSCC/UCC and pallet tracking.

Key Highlights

• New Upload Module: A new module has been added — Upload Carton UCC with SSCC/LPN Support — allowing users to pre-cartonize ASN records by uploading structured data.

• WMS Handled App Requirement: This functionality is available only when the WMS Handled App is enabled.

• Upload Fields:

  • Required:

    • ASN Number

    • PO Number

    • PO Item Number

    • Quantity

    • UCC (SSCC)

    • Pallet

  • Optional:

    • ASN Line ID

  • LPN Attributes:

    • Lot Number

    • Batch Number

    • Expiry Date

    • Manufacturing Date

• ASN Status Restriction: Only ASNs in 'Open' status can be uploaded for pre-cartonization. This upload is a one-time creation process and does not update existing ASNs.

• Mapping Behavior:

  • System maps the uploaded UCC and Pallet values directly to ASN Lines in ASN Detail (fields: Carton UCC, Carton Pallet).

  • If ASN Line ID is provided in the upload, the quantity will be specifically tied to that ASN Line.

• Validation Rules:

  • System validates if the total uploaded quantity per PO Item Number matches the existing ASN quantity.

  • System enforces that a single Carton UCC cannot exist across different Pallet UCCs.

  • If discrepancies are detected (e.g., quantity mismatch or invalid mappings), the upload will fail with a validation error.

• Receiving Integration:

  • Upon actual receiving of the ASN using UCC codes from WMS, the system automatically fetches the associated LPN Attributes (Lot Number, Batch Number, Expiry Date, Manufacturing Date) into the ASN Centre → ASN Detail.

• Additional Enhancements:

  • ASN Detail ID has been added for better traceability in:

    • ASN Centre → ASN Detail

    • Data Export Centre