April 3.0 2025 Release
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This is a Custom Release. Feature availability depends on configuration and rollout status. Some features listed above may not be visible in your environment if they are part of a staged or custom deployment. Please contact your support representative to confirm enablement.
We’ve enhanced the Invoice Payment module by adding the “Ship To Company Name” field to the invoice details section. This new field automatically pulls the company name from the shipping address specified in the invoice, providing greater clarity and consistency in invoice records.
We’ve introduced two new dynamic placeholders to the Sales Order template to offer more flexibility and personalization:
User Full Name – Displays the full name of the user generating the sales order.
Customer Service Rep Name – Displays the name of the assigned customer service representative.
We’ve expanded the functionality of the “Link Bank Feeds” feature by allowing a single Xorosoft Account to be mapped to multiple bank feeds.
Previously, each Xorosoft Account could only be linked to one bank account feed. With this update, users can now connect a Xorosoft Account to as many bank accounts as needed, providing greater flexibility for managing financial data and streamlining reconciliation processes.
We’ve improved the vendor address entry process to enhance accuracy and ease of use. Previously, the Country and State fields in the Vendor Module - under “Billed From” and “Shipped From” addresses within the Contact Info tab- were free-text fields. With this update, these fields have been upgraded to dropdown menus, allowing you to select the country and state from predefined options.
To provide greater visibility into item-level sales activity, we’ve introduced a new “Estimates & Orders” tab within the Item subform. This enhancement enables users to view related sales documents directly from the item centre, streamlining access to key sales information.
The "Estimates & Order" tab is divided into two sections:
Estimates
This section provides a comprehensive view of all estimates created for the item. Information includes Estimate Number, Estimate Date, Customer Name, Total Amount, Order Type, and more.
Orders
This section displays the details of all sales orders created for the item. Key information includes Order Number, Order Date, Customer Name, Item Number, Order Status, Total Amount, and more.
We've introduced a new Balance Due field in both the Sales Order and Sales Order Subform.
This field provides visibility into the outstanding amount for a sales order, similar to the Balance Due shown in invoices. It helps users quickly identify how much remains unpaid against a particular sales order.
Calculation Logic:
Balance Due = Total Sales Order Amount - Total Paid Amount on Invoices
Where Total Paid Amount includes:
Deposits applied
Credits or discounts applied
Direct invoice payments
A new Custom Query dropdown feature has been added to the Account Register module to streamline advanced search operations and improve user efficiency.
This enhancement allows users to save frequently used search filters and access them quickly through a dropdown menu—eliminating the need to recreate complex filters each time.
Navigate to: Account Register → Advanced Search
Select desired column names and input corresponding filter values.
Click Save as Query to save the custom search.
Refresh the page.
A Custom Query dropdown will now appear next to the Advanced Search button, displaying all saved queries.
Select a saved query from the dropdown to apply predefined filters instantly.
This release brings significant workflow improvements to the Transfer Order process in XoroERP, including Quick Receive, Quick Ship, Auto Release, and enhanced Availability insights. These updates are designed to simplify transfer operations, reduce manual effort, and improve real-time visibility into stock movements.
Users can now perform Quick Receive actions directly on TPOs, streamlining the receiving process without navigating through full ASN workflows.
Quick Ship functionality is now available for TSOs, allowing users to instantly mark transfer shipments as shipped, saving time during inter-location transfers.
The Auto Release functionality, previously available for standard Sales and Purchase Orders, has now been extended to TPO and TSO. It is governed by the existing App Config: Auto Release Sales Order, ensuring a consistent control mechanism across all order types.
Clicking the Availability field at the line level in a Transfer Sales Order now opens a subform displaying Incoming Deliveries. This provides users with instant insight into the expected stock inflow for the requested items.
A new App Config, Show items by item vendor mapping in purchase modules (PO, Item Receipt, Bill, Vendor Credit), has been introduced to improve vendor-specific purchasing workflows.
This enhancement ensures that when creating a Purchase Order or related transaction, users see only the items mapped to the selected vendor, streamlining the item selection process and minimizing errors.
Behavior Before: While creating a Purchase Order, the system displayed items from all vendors, causing confusion and additional manual filtering.
New Behavior with App Config Enabled:
The system will automatically filter and display only the items linked to the selected vendor on the Purchase Order.
This filter is applied at the Add Items modal only.
The vendor is auto-selected based on the vendor chosen on the PO, and the item list will dynamically adjust accordingly.
Applicable Modules:
Purchase Order (PO)
Item Receipt
Bill
Vendor Credit
This functionality is controlled through the new App Config setting "Show Items by Item vendor mapping in purchase modules".
The restriction applies specifically to the Add Items modal during item selection.
To simplify customer contact management during transaction creation, an "Add New Contact" option has been added to the Contacts dropdown in the following pages:
Create Sales Order
Create Estimate
Create Invoice
This enhancement allows users to add new customer contacts without navigating away from their current workflow.
In the Contacts dropdown, users can now select "Add New Contact."
This opens the Contacts page in a popup window without leaving the Sales Order, Estimate, or Invoice page.
The Entity field in the Contacts form is automatically pre-selected with the Customer from the originating Sales Order, Estimate, or Invoice.
We are excited to introduce a new functionality to streamline the Pre-Cartonization process for multiple ASNs. A new module, Upload ASN with SSCC/LPN Support, has been added to enable bulk uploads of ASN line information along with detailed cartonization attributes.
This feature is designed to enhance receiving efficiency by enabling early cartonization mapping — critical for users who manage large inbound shipments requiring SSCC/UCC and pallet tracking.
Key Highlights
New Upload Module: A new module has been added — Upload ASN with SSCC/LPN Support — allowing users to pre-cartonize ASN records by uploading structured data.
WMS Handled App Requirement: This functionality is available only when the WMS Handled App is enabled.
Upload Fields:
Required:
ASN Number
PO Number
PO Item Number
Quantity
UCC (SSCC)
Pallet
Optional:
ASN Line ID
LPN Attributes:
Lot Number
Batch Number
Expiry Date
Manufacturing Date
ASN Status Restriction: Only ASNs in 'Open' status can be uploaded for pre-cartonization. This upload is a one-time creation process and does not update existing ASNs.
Mapping Behavior:
System maps the uploaded UCC and Pallet values directly to ASN Lines in ASN Detail (fields: Carton UCC, Carton Pallet).
If ASN Line ID is provided in the upload, the quantity will be specifically tied to that ASN Line.
Validation Rules:
System validates if the total uploaded quantity per PO Item Number matches the existing ASN quantity.
System enforces that a single Carton UCC cannot exist across different Pallet UCCs.
If discrepancies are detected (e.g., quantity mismatch or invalid mappings), the upload will fail with a validation error.
Receiving Integration:
Upon actual receiving of the ASN using UCC codes from WMS, the system automatically fetches the associated LPN Attributes (Lot Number, Batch Number, Expiry Date, Manufacturing Date) into the ASN Centre → ASN Detail.
Additional Enhancements:
ASN Detail ID has been added for better traceability in:
ASN Centre → ASN Detail
Data Export Centre
This process is strictly one-time; uploaded carton data cannot be modified later through the upload interface.
Ensure that ASN records are in the Open status before initiating upload.
WMS integration and App Config must be appropriately set before using this feature.
Responding to client feedback requesting a more efficient way to manage item disassembly, we have introduced a new enhancement: An "On Hand Qty" column has been added to the MO Create Disassemble pop-up window under the Item Inventory Snapshot section.
This improvement eliminates the need for users to manually check and input available stock quantities when creating a Disassemble Manufacturing Order, thereby saving time and reducing errors.
Previously, when users initiated a Create Disassemble process, they had to manually type the desired quantity into the Qty field, even if they wanted to disassemble the entire on-hand quantity of an item. The lack of immediate visibility into stock levels increased manual effort and the potential for mistakes.
This enhancement addresses that gap.
A new column "On Hand Qty" has been added to the Item Inventory Snapshot pop-up during the Create Disassemble process.
Users can now clearly view the current available quantity (On Hand Qty) for each item without navigating away from the MO creation screen.
This provides users with immediate inventory insight when deciding how much to disassemble.
The On Hand Qty column is informational only; users still need to input the desired disassembly quantity manually.
Future enhancements could be considered to allow auto-populating Qty field based on On Hand Qty if business requirements demand it.
We are excited to introduce the new Timesheet Entry and Timesheet Entry Centre modules in XoroERP. These modules provide a centralized and efficient way for users to log service time against customers and service items, manage billable entries, and generate invoices directly from recorded timesheets.4
Timesheet Entry Functionality
Service Item Recording: Users can create time-based entries against specific Service Items, linked to both User and Customer.
Time Duration Tracking: Users can specify the duration of service provided and mark entries as Billable if they are chargeable to the customer.
Flexible Date Navigation:
Users can select a specific date and view entries for either a week or a month, based on the selected dropdown value.
Use left/right arrows to switch between different weeks or months for easy navigation.
Pivot Table View: Once timesheet entries are added, users can view the data in an interactive pivot table format.
Add new entries quickly by entering time, selecting the item number, adding notes, and saving.
Alternatively, users can click directly into a cell and hit Enter to save changes instantly.
There are two options available for creating invoices directly from timesheet entries:
Generate Invoice
Automatically generates a new invoice per customer for all entries that are marked as Billable and have not yet been billed.
Add Selected Lines to Existing Invoice
Allows users to add specific timesheet entries to an already existing invoice.
During the confirmation step, users must select the existing invoice.
Important: The customer associated with the timesheet entry and the selected invoice must be the same.
Users must ensure that service entries intended for billing are correctly marked as Billable.
When adding to an existing invoice, validation is enforced to match the Customer between timesheet entries and the invoice.
We’ve added a new “Customer” column to the Task List section of the Pick Task Assignment module. This enhancement allows users to quickly identify which customer each task pertains to, enabling more informed and efficient task assignment decisions.
