What is Item Quality module?

The Item Quality module in XoroERP is designed to help businesses define and manage quality classifications for inventory items throughout their supply chain operations. It enables users to assign specific quality types to items being sold, purchased, received, transferred, or produced, ensuring inventory visibility and traceability across various modules — particularly in warehouse management systems (WMS) and when working with License Plate Numbers (LPNs).

To access Item Quality module, go to Menu > Admin > Item Quality

Fields & Options

Item Quality Details

This section allows users to define the quality types using two fields:

• Name: The display name of the quality type (e.g., New, Used, Rework, Quarantined). This is the value that appears in dropdowns across relevant modules.

• Code: A short identifier for system-level reference. This code can be used in reports, integrations, or automation rules.

Example:

• Name: Damaged

• Code: DMG

Options (Dropdown Menu)

• Delete: Allows removal of a selected quality type. However, deletion is restricted if the quality type is actively assigned to items or inventory transactions.

• Show Activity: Displays a history of changes or usage related to the selected quality type — including edits, usage in transactions, and assignments.

Save Button

After defining or editing quality values, users must click Save to store the changes. No changes take effect until explicitly saved.

Use Cases

The Item Quality module allows users to create and assign quality types to items across the system. This classification plays a crucial role in operations such as:

• Sales and Purchases – tagging items with quality status like New, Refurbished, Defective, etc.

• Warehouse Operations – where tracking inventory condition per location is necessary.

• LPN-Based Inventory – where items grouped under a License Plate (pallet, box, tote) can carry a unified quality label.

By assigning quality to each item, users can maintain accurate inventory status, support quality-based decision-making, and enhance operational workflows in distribution, manufacturing, and inventory control.